Executive Director (Part-Time)

Montclair Fund for Women | Montclair, New Jersey


The Montclair Fund for Women (MFW) is a private charitable foundation located in Montclair, New Jersey.    Our grant-making is rooted in the history of the former YWCA of Montclair-North Essex, which provided support, encouragement, educational opportunities, recreation and safe housing for many African-American women and girls from the early 20th century until 1953, and for all women and girls in the Montclair area for 50 subsequent years.  When the YWCA closed in 2001, the Board used proceeds from the sale of its building to establish the Montclair Fund for Women. Since 2004, MFW has awarded over $600,000 to nonprofits working to improve the lives of women and children of color. 

Job Summary

In 2016, MFW’s founding executive director retired after 15 years.  We now seek a successor to build upon her legacy.  Reporting to the Board of Trustees, the executive director will be responsible for supporting the activities of the Board, refining the mission, grant-making, grant management, communications, community engagement and finance and administration.  The hours are approximately 20 hours a week, and there is no physical office.  The executive director is MFW’s sole employee.

Reports To

Board of Trustees.


Board Management:

  • Arrange and attend board and committee meetings, including preparing facilities, materials and agenda
  • Implement board directives and communicate with board between meetings
  • Review drafts of board meeting minutes
  • Lead the board in strategic planning and establish objectives based on philanthropic goals and budget considerations
  • Lead Board in strategy and implementation of recruiting new board members


  • Design, review and maintain policies, practices and guidelines of the foundation
  • Manage annual grant-making process including grantee proposal and budget review, site visits and thorough due diligence of grant applications
  • Prepare written summaries and present oral recommendations to the board
  • Oversee evaluation of grantees, monitor progress of approved grants and make periodic reports to the Board on funding effectiveness
  • Develop new programming ideas and initiatives to assist the foundation in fulfilling its mission
  • Initiate and participate in partnerships/collaborative opportunities with other grant-makers and nonprofit organizations, as appropriate 

Grant Management:

  • Assure that grant checks are created and received by grantees and grant agreements signed and returned
  • Maintain electronic grant files and archives
  • Coordinate with accounting professionals for proper reporting

Communications and Community Engagement:

  • Assure that the foundation and its mission are consistently presented in strong, positive images to relevant stakeholders
  • Review, modernize and redesign MFW website in order to best reflect our values
  • Conceive, plan and carry out annual social event, symposium or awards ceremony for MFW to generate good will and assert a presence in the community
  • Initiate and maintain an appropriate social media voice and presence for MFW
  • Develop relationship with local press, blogs and other outlets for publicizing MFW grants and events
  • Participate in New Jersey grant-making and nonprofit community by attending meetings, conferences or site visits as appropriate as a way to stay current and inform MFW grant-making guidelines
  • Represent the foundation at community events, grantee events, and other appropriate activities in Montclair and around Essex County
  • Prepare the annual report, press releases, content on the website and other communications and outreach materials 

Finance and Administration:

  • Manage relationship with investment manager, tax advisors, accountant, insurance provider, legal counsel, web designer and other consultants
  • Manage banking and monthly cash requirements
  • Prepare the annual budget
  •  Oversee production of annual tax returns (990 PF) and other required reports
  • Prepare and report to Board on the annual budget and ensure that it and the accounting practices are adequate and cost effective.
  • Organize finance committee meetings and ensure appropriate preparation of materials for review including quarterly financial reports on the foundation’s administrative and grants budget 


Required Qualifications:

  • Knowledge of and passion for the mission of MFW
  • A bachelor’s degree
  • Strong written and oral communications skills
  • Adept at social media communications and website maintenance
  • Five or more years work experience
  • Understanding of nonprofit financial statements
  • Solid budget management skills, including budget preparation, analysis, decision-making and reporting
  • Ability to convey MFW’s vision for the future to board, grantees and the public
  • Strong organizational skills including planning, delegating, attention to detail
  • Independent self-starter who takes initiative
  • Expertise in Microsoft Office (Word, Excel, PowerPoint) and Google environment
  • Strategic, creative thinker and communicator
  • Flexible and willing to learn

Preferred Qualifications:

  • Knowledge of Montclair, NJ and surrounding communities
  • Nonprofit leadership or management experience
  • Experience in grant-making
  • Knowledge of QuickBooks
  • Demonstrated ability to oversee and collaborate with contractors and consultants


Commensurate with qualifications and experience.

How to Apply

Please submit a letter of application that explains your interest and qualifications for the position, plus your resume and salary history and requirements.  The deadline for applications is July 21, 2017.  All applications should be sent to mffwgrantinfo@gmail.com. Applications without salary history will not be considered.

Montclair Fund for Women