Senior Events Associate

San Francisco AIDS Foundation | San Francisco, California

Background

No city experienced epidemic levels of HIV faster than San Francisco. At San Francisco AIDS Foundation, we work to end the epidemic where it first took hold, and eventually everywhere. Established in 1982, our mission is the radical reduction of new infections in San Francisco. Through education, advocacy, and direct services for prevention and care, we are confronting HIV in communities most vulnerable to the disease. We refuse to accept that HIV transmission is inevitable. For more information, visit www.sfaf.org

Job Summary

The Senior Events Associate works as part of the development events team to strategize on and execute fundraising events, ensuring that they are in-line with agency objectives and reach annual revenue targets.  The Senior Events Associate is responsible for coordinating assigned fundraising and cultivation events, including event logistics, participants, volunteers, communications, committees and other assigned duties.  Must possess knowledge of event production, logistics and communications.

Responsibilities

  1. Supports Associate Director of Events in tracking and evaluating cost/benefit of all event expenditures. Ensures events meet institutional standards for event fundraising cost/net revenue.
  2. Helps execute event production and logistical details.
  3. In collaboration with Associate Director of Events, evaluates financial goal and operational effectiveness of departmental fundraising and cultivation events. Makes fundraising strategy recommendations to Associate Director of Events.
  4. Ensures that all events are consistent with SFAF culture and fit within SFAF’s goals. Sets the tone and standards for exceptional event management, leadership and overall image.
  5. Develops vendor sponsorship/discount asks; seek donations of discounts, in-kind goods and services for events.
  6. Builds and executes the communication and stewardship strategies for event participants and volunteers as well as for individually assigned fundraising and cultivation events. Engages in participant, volunteer, donor and key-constituent relations. Cultivates relationships with donors, fundraisers and volunteers ensuring high satisfaction and experience.
  7. Cultivates and identifies event volunteer leadership for steering, honorary or other event committees and for the purposes of increasing event profiles and net revenue capacity. Supervises event volunteers.
  8. Attends and/or provides setup, breakdown and staffing for meetings of volunteers and events committees.
  9. Evaluates and identifies event participants for major gift cultivation and pipeline building. Makes recommendations to Associate Director of Events of strategies for these prospects.
  10. Performs some administrative and other duties as assigned by Associate Director of Events

Qualifications

Organizational Skills: Strong organizational skills; ability to prioritize and handle multiple projects and timelines simultaneously and to work calmly under pressure of goals and deadlines. 

  • Interpersonal Skills: Leadership skills and performance-oriented individual who has demonstrated initiative and achievement of goals. Demonstrated ability to work in a multicultural setting. Demonstrated ability to motivate others and to be an effective team player.
  • Production:  Experience with event production and execution.
  • Communication Skills: Exceptional verbal and written communications skills, engaging interpersonal skills, high energy, personal initiative and a sense of humor.
  • Software Skills: High level of proficiency in Windows operating systems, Microsoft Office (Word, Excel, PowerPoint, etc.), and experience with constituent relationship management (CRM) systems (e.g., Salesforce, Blackbaud or similar) a plus.

Supervision:

  • No staff supervisory duties.

Requirements/Other

  • Bachelor’s degree from an accredited institution.
  • Minimum of 2 years’ experience with fundraising and/or event coordination and production.
  • Valid CA driver’s license required.
  • Experience supervising volunteers.
  • Experience in execution of event marketing and branding plans preferred.
  • Experience with peer-to-peer fundraising events preferred.
  • Experience with CRM database tracking and reporting highly preferred.
  • This position will have access to protected health information (PHI) and may only access, use or disclose the minimum information necessary to perform their designated role on behalf of San Francisco AIDS Foundation, regardless of the extent of access provided.

How to Apply

Please visit our careers page at:
http://www.sfaf.org/about-us/careers/
 
POSITION OPEN UNTIL FILLED
NO PHONE CALLS PLEASE

San Francisco AIDS Foundation