Director of Administration and Finance Officer

National Legal Aid & Defender Association | Washington, DC

Background

The National Legal Aid & Defender Association (NLADA), founded in 1911, is America’s oldest and largest nonprofit association devoted to excellence in the delivery of legal services to those who cannot afford counsel.  We provide advocacy, guidance, information, training, and technical assistance for members of the equal justice community, especially those working in public defense and civil legal aid. 

Job Summary

NLADA’s Director of Administration and Finance Officer will be responsible for the day-to-day administrative and financial management of the organization. The successful candidate will be a hands-on and collaborative manager with proven experience in accounting, budgeting, contract and grants management; compliance; and, office administration, human resources, and operations. This position reports to NLADA’s Senior Vice President, Operations.

Responsibilities

  • Oversee and manage day to day functions of the organization, including supervision of NLADA’s Finance Manager, HR & Operations Manager, Program Associate for Administration and Finance, and other positions as appropriate.
  • Oversee and manage contracted services provided to NLADA’s Insurance Program (Service Corporation).
  • Work with Finance Manager to analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
  • Manage organizational cash flow and forecasting.
  • Oversee all accounts, ledgers, and reporting systems, ensuring compliance with applicable Generally Accepted Accounting Principles and regulatory requirements. Maintain internal control safeguards; along with NLADA’s Finance Manager coordinate all audit activities.
  • Implement a robust contracts management and financial management / reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Work with the fundraising team to manage grant and donation revenue and ensure grant agreement compliance.
  • Update and implement all necessary business policies and accounting practices; update the finance department's overall policies and procedures manual.
  • Oversee risk management and legal activities, guarantee compliance with all relevant regulations by ensuring that all program-related functions are conducted in compliance with regulations of the IRS and other agencies to which NLADA is accountable.
  • Work with HR & Operations Manager to support the development and monitoring of new and existing organizational plans and projects.
  • Develop and update organization policies and procedures as necessary.
  • Oversee all personnel, employee relations, equal employment opportunity functions of the organization.
  • Participate in HR initiatives and remain current on best practices, laws and regulations.
  • In conjunction with the President & CEO and the executive team establish and monitor staff performance and development goals consistent with the organization’s strategic plan.
  • Oversee the professional development/training program for staff and ensure completion of annual performance appraisals.
  • Work with IT staff to develop and implement new processes and systems that increase financial and operational efficiencies.

Requirements/Other

  • Bachelor's degree in Accounting or Business, MBA/CPA preferred.
  • 8 - 10 years' of financial and operations management experience in managerial role.
  • Demonstrated ability to design and implement best practices in financial and operations management.
  • Solid knowledge of non-profit organizations, GAAP standards and fund accounting.
  • Proven experience managing the quality and content of all financial and accounting data, reporting, and coordinating audits for an organization or significant department/program.
  • Solid understanding of contracts management and compliance.
  • Proven experience working with a cloud-based suite of finance, accounting and human resources systems, including bill.com, Netforum, Great Plains, and Paychex.
  • A track record in not-for-profit grants management, particularly in the areas of financial reporting and compliance. Federal grants experienced preferred.
  • Knowledgeable of best practices in human resources management.
  • Demonstrated ability to work with IT staff to develop and implement new processes and systems that increase efficiency.
  • Flexible and a self-starter; able to multi-task while also being highly detail-oriented.

How to Apply

To apply for this position send a resume and cover letter to careers@nlada.org with the subject line “NLADA JOBS:  Director of Administration and Finance Officer.”

National Legal Aid & Defender Association