Human Resources Specialist

Contemporary Jewish Museum | San Francisco, California

Background

Since 2008, The Contemporary Jewish Museum (The CJM) has occupied its current award-winning 63,000 square foot building, designed by Daniel Libeskind. The building design incorporates a historic façade, and provides a dynamic setting for exhibitions, music, school tours and gallery activities, youth and family programs, artist talks, lectures, and special events. The CJM welcomes over 100,000 visitors per year, has an annual operating budget of $8 million, and a dedicated staff of 45 full-time and approximately 60 part time employees. 

Job Summary

The CJM seeks an energetic and engaging Human Resources professional to work with our Chief Operating Officer (COO) on core human resources generalist duties, policy and procedures, employee engagement, recruitment initiatives and overall organizational structure. The individual in this position will have the opportunity to participate in shaping many of our processes, philosophies, and strategies.

Reports To

Chief Operating Officer

Responsibilities

Essential Job Responsibilities

Managing Processes

  • Serve as The CJM’s key human resources business and human resources liaison ensuring core processes (benefits, on–boarding, off–boarding, recruitment, leave of absence administration) are running smoothly.
  • Design and implement efficient and standardized processes surrounding employee lifecycle events, including on–boarding new hires, terminations, promotions, leaves of absence, etc.
  • Help develop and implement a new performance review system to build trust and reinforce a culture of honest and regular feedback.

 

Building Teams

  • Support hiring managers during recruitment processes, including implementing strategy to drive diversity across teams.  Assist COO with overall organizational structure and planning.
  • Track recruitment and hiring steps including approvals, job postings, applications, interviews, offers, reference checks, and informing applicants of status.  Handle timely communications to ensure that new hire paperwork is completed and appropriately acknowledged.
  • Support the CJM institutional culture and core values with attention to employee engagement, satisfaction, and recognition of professional accomplishment by teams and individuals.

 

Motivating People  

  • Enhance employee satisfaction and retention through implementing and tracking qualitative and quantitative feedback, such as regular employee surveys and consistent performance evaluations.
  • Identify key professional development opportunities across the organization and enable growth in those areas through workshops, trainings, and communications tools.
  • Plan and organize team activities and events to foster a healthy and fun work environment.

 
Ensuring Compliance and Accurate Reporting

  • Ensure complete and accurate new hire and employee data is entered in payroll (ADP), HR tracking systems, and employee files.
  • Track benefits enrollments and changes, and coordinate annual open enrollment meetings, materials and communications.
  • Prepare compliance reports including ACA, Healthy San Francisco, EEO, OSHA, workers compensation and others as required.
  • Continually review adherence to Federal, California and San Francisco employment laws.

Qualifications

Minimum Qualifications

  • BA or BS degree.
  •  2–4 years experience in a human resources function; or an equivalent combination of education and experience.
  • Experience with payroll systems, benefits administration, leave of absence administration, wage and hour issues, and working knowledge of Federal, California and San Francisco employment law and practices.
  • High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • PHR or SHRM-CP preferred.
  • Non-profit experience preferred.
  • Basic accounting knowledge.
  • Interest in and enthusiasm for the mission of The CJM.

 Knowledge, Skills and Abilities

  • Excellent inter–personal skills and ability to interact with staff verbally and by email, using discretion and confidentiality.
  • Ability to maintain a sense of calm and control in difficult or unpleasant situations, mitigating conflict and responding promptly to defuse situations.
  • Ability to see the big picture and to develop effective recommendations. 
  • Exemplary organizational skills and attention to detail.
  • Strong project management skills and sound judgment.  Ability to meet deadlines. 
  • Ability to continually update and apply new knowledge of human resources and benefits guidelines and requirements.

Other Requirements

  • Extensive reading and writing via computer
  • Ability to work occasionally on weekends since the Museum is staffed every day and open to the public six days per week.  

How to Apply

Application Process

Send cover letter and resume to:

The Contemporary Jewish Museum

Email: jobs@thecjm.org

Please indicate “Human Resources Specialist” in the email subject line

  

The Contemporary Jewish Museum is an Equal Opportunity Employer

Contemporary Jewish Museum