Senior Accountant

ICAP at Columbia University | New York, New York

Job Summary

Under the supervision of the Accounting Supervisor, the Senior Accountant provides financial review and oversight from the New York headquarters office for a portfolio of country offices in which ICAP operates. Records all summary level transaction data from the local country offices, prepares advance requests (wires), and processes electronic and manual journal entries in the Columbia University Accounting and Financial Reporting systems for all countries within the portfolio of countries supported.

Responsibilities

MAJOR ACCOUNTABILITIES 

  • Supports the field offices in the form of monthly reviews of each office's Field Finance Report (FFR) to ensure accuracy, legitimacy, allowability and allocability of expenses as dictated by donor, Columbia University and ICAP guidelines adhering to ICAP's Standard Operating Procedures (SOPs) 
  • Confirms that expenditures are allocated to the correct sponsored projects and budget code. Reviews transactions for proper approvals, supporting documentation and compliance with donor rules and regulations, and Columbia University accounting policies 
  • Performs monthly review of the Field Finance Report submitted by the local country office to ensure that the information recorded into the country offices' financial accounting books is in conjunction with the relevant supporting documentation. Monthly review will cover payroll, bank reconciliations, advance registers, balance sheet and profit and loss statement 
  • Reconciles and monitors expenditures against pre-approved budgets, alerting the Accounting Supervisor of discrepancies. Liaises with program staff to correct discrepancies 
  • Liaises with country offices and other Finance Teams to respond to field inquiries and/or related issues, identifies and analyzes errors, and follows through to resolution 
  • Coordinates with Subawards Team to ensure that the subaward payments authorized by the designated New York Subawards Manager and paid through the local office are correctly recorded in country and subsequently reconciled against the relevant purchase order in New York 
  • Creates monthly issue reports which are shared with the local offices for review and corrective action. Monitors the status of each report ensuring all issues are addressed in a timely manner and subsequent errors are avoided
  • Identifies errors and subsequently processes electronic and manual journal entries to correct error 
  • Assists with audit requests from local ICAP country offices, Finance Teams and Mailman School of Public Health, including the review of transactions in QuickBooks for donor and university compliance on posted transaction ensuring that supporting documentation exists for audited transaction 
  • Oversees the preliminary review of expenditure and wire packages prepared by Accountants, which includes ensuring that the supporting documentation is included in the packages and reviewing the calculations used to verify expenses, wire amounts and conversation rates are accurate and appropriate 
  • Trains Accountants on ICAP policy, procedures and CU system. Assist with training of in-country accounting teams on ICAP policies and procedures, Standard Operating Procedures (SOPs), University and donor requirements, and software of a specialized nature, for instance, QuickBooks 
  • Performs other related duties as assigned

Qualifications

  • Minimum three (3) years of related experience 
  • Strong analytical and organizational skills 
  • Strong interpersonal skills in order to deal effectively with varied internal clients, management groups and vendors 
  • Demonstrated experience working in a team environment and independently Excellent customer service skills 
  • Proficient with Microsoft Office Suite (e.g., Excel, Word, Outlook)  

How to Apply

jobs.columbia.edu/applicants/Central?quickFind=165673   

ICAP at Columbia University