Grant Writer

Brooklyn Botanic Garden | New York, New York

Job Summary

The grant writer for Brooklyn Botanic Garden (BBG) is part of a 15-person department responsible for raising approximately $5 million in annual operating support from a variety of funding sources. This position reports to the director of Institutional Funding, and, together with a senior coordinator for corporate partnerships, works to raise approximately $2 million from foundations, corporations, and select government agencies through grants and sponsorship.

Reports To

Director of Institutional Funding


  • Take lead in developing and writing proposals and stewardship materials for foundation, corporate, and government grant makers.
  • Manage key dates relating to these relationships: i.e., acknowledgment, pledge payments, stewardship reports, renewal requests, and proposal submission deadlines.
  • Manage research and prospecting via print and online sources to identify new sources of funding and fresh ways to position the Garden’s programs.
  • Support Development by providing up-to-date information on programs, success stories, new proposals, and positioning to staff members as needed.
  • Develop and write compelling grant proposals and timely reports, including making both initial grant applications and competitive renewal applications; scheduling and leading meetings with program and finance staff; establishing and meeting internal review deadlines; writing, editing, and proofreading new narrative; maintaining up-to-date program statistics; gathering attachments and signatures; and submitting complete proposal packages.
  • Identify ways to sustain and grow the base of foundation contributions through prospect research and management.
  • Work closely with director, program staff, and finance staff to assess and develop new program initiatives and help monitor and track programmatic impact in way that will be compelling and meaningful to funders of BBG.
  • Cultivate relationships with approximately 40 existing and prospective donors through discussion, correspondence, meetings, and tours of Brooklyn Botanic Garden.
  • Secure meetings and coordinate site visits with donors and prospects to update them on BBG’s activities.
  • Oversee gift processing, maintain accurate records and filing systems, update database and tracking documents, and write acknowledgment letters.
  • Provide materials and support, as necessary, for institutional collaborations and  special projects.
  • Secondary Responsibilities: 
  • Be available on evenings and occasional weekends to help meet pressing deadlines and support donor cultivation and special events during the Garden’s peak season (September–October; March–June).
  • Maintain strong communications with departmental and institutional staff regarding projects, goals, deadlines, opportunities and outcomes.
  • Provide customer service assistance to members and participate in on-site membership sales and promotional activities as needed.
  • Other duties as assigned as by the director.


  • BA with minimum of three to four years’ relevant experience, including success in fundraising from foundation sources
  • Outstanding written and verbal communication skills
  • Superior writing and organizational skills, strong attention to detail, ability to meet internal and external deadlines, and self-motivation
  • Ability to seek and synthesize information into succinct, compelling narrative form
  • Experience with budget preparation and analysis
  • Knowledge of outcome measurement and evaluation
  • Thorough knowledge of Microsoft Office and Raisers Edge or similar system
  • Capacity to work independently and as part of a team to fulfill the goals of the Institutional Funding department and interact with staff at all levels
  • Background or strong interest in cultural institutions, environment, education and science desired

How to Apply

Email your résumé, cover letter, and a writing sample (five pages or less) Make sure the position title is clearly stated in your cover letter as well as in the email’s subject line. No telephone calls for position inquiries, please.

Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.

Brooklyn Botanic Garden


Organization: Nonprofit Organizations