Located in Baltimore Maryland, Mid Atlantic Arts Foundation was established in 1979 to promote and support multi-state arts programming in a region that includes Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, the US Virgin Islands, Virginia, and West Virginia. Over the last 35 years, the Foundation has expanded its reach to include national and international initiatives. The Foundation’s work is focused on performing arts touring, jazz, independent film, support for individual artists, and international cultural exchange.
Objective: To efficiently and accurately manage all fiscal and accounting functions of the Foundation
The Financial Officer reports to the Director of Operations and works cooperatively with all other staff in performing the following duties:
Director of Operations
- Manage all accounting functions, assuring that all daily transactions pertaining to receipts and disbursements are recorded in an efficient and timely manner.
- Maintain and control daily cash flow of funds through cash requests, disbursements, and interim financial reports using a computerized ledger system; maintain appropriate fund balances; prepare and enter all relevant data to general ledger, accounts receivable, accounts payable, and asset depreciation schedules; prepare checks for disbursements and make deposits in a timely and accurate manner.
- Maintain current and historical fiscal records of the foundation.
- Prepare cash requests for National Endowment for the Arts or other funds when needed.
- Prepare invoices for state arts agency contributions, shared regional arts organization activities, and other funds owed or obligated to the Foundation.
- Manage payroll system: through payroll service, document, communicate, and verify payroll changes, additions, deletions; maintain records on accrued and used vacation/sick time and provide monthly reports, verify appropriate tax filings and make payments to the unemployment trust. Insure compliance with all payroll tax jurisdictions. Other payroll functions as required.
- Provide monthly income and expense reports reconciling reports to approved budget; prepare monthly income/expense reports by program area as requested; prepare balance sheets and cash flow reports as requested.
- Prepare financial reports for board meetings which generally happen three times per year.
- Prepare budget modifications and projections as requested.
- Track all expenses related to specifically funded projects and provide relevant financial data for interim and final reports to agencies and organizations providing support to the Foundation.
- Reconcile bank statements monthly.
- Maintain insurance records for employees as well as general insurance records on foundation property and equipment including equipment inventories.
- Prepare support schedules for annual budgeting process as requested.
- Maintain inventory of and purchase office supplies and equipment.
- Track sales/income from publications and products as needed.
- Prepare monthly and annual tax reports.
- Prepare worksheets and other materials related to annual audit and periodic funder audits as requested.
- Prepare support schedules and participate in preparation of agency and project descriptive reports.
- Prepare annual updates of financial information for the “Data Arts” project and other aggregated data projects that MAAF may participate in.
- Compile periodic cash flow projections and analyses as requested.
- In conjunction with the Investment Committee and the Investment Policy, monitor and document investments and make recommendations on vehicles that match foundation policies.
- Complete and submit timely annual charitable registration applications for each of the region’s jurisdictions and any other’s that require filing.
- In conjunction with the Director of Operations, develop and implement expense allocation strategies to programs.
- Maintain contract/grant activity report on funds received and expensed on a monthly basis.
- Maintain MAAF’s Accounting Policies and Procedures Manual and update manual as changes are approved.
- Assist in the annual 403(B) pension trust accounting and form 5500 reporting.
- Other duties as assigned.
The ideal candidate will possess a minimum of five years financial management/bookkeeping/accounting experience preferably using fund accounting with a non-profit organization.
- Demonstrated ability to assume responsibility for all financial functions. Accuracy and attention to detail a must.
- Minimum of bachelor’s degree and two year’s “hand’s on” experience.
This is a full-time position. Salary commensurate with experience. Full benefits package.
How to Apply
Send resume with salary reqs to:
HR, Mid Atlantic Arts Foundation,
201 N Charles Street, Suite 401
Baltimore, Md. 21201
No calls please. www.midatlanticarts.org