Associate Director of Finance and Operations

Columbia University | New York, New York

Background

Ideas generated at Columbia—in the classroom, library, laboratory, and field—drive impact in addressing many of the world's most urgent issues. Whether concerned about reforming mass incarceration, sequencing genomes to cure cancer, or educating the next generation of leaders, donors are giving not so much to Columbia as through Columbia.

Job Summary

Reporting to the Senior Director for Entrepreneurship for OAD and partnering closely with the Director of Operations at the Columbia Data Science Institute (DSI), the Associate Director for Entrepreneurship & Collaboratory will divide her/his time between Columbia Entrepreneurship (CE) and the Collaboratory@Columbia (C@C) projects. Both of these projects are University-wide initiatives operating out of the Office of the President and lead by Special Advisor to the President. This position demands the ability to efficiently and flexibly manage tasks and projects due to the overlap of skills, tasks, and objectives that are in common between the two organizations.

Because so much of the work done by CE and C@C is in collaboration with other organizations, exemplary relationship management and client service is a key requirement. Also, because this role is primarily focused on finance and accounting for both CE and C@C, the ideal candidate will need to show a proven history of success in managing and reporting on multi-million dollar, complex departmental budgets. Preference will be given to candidates who have proven success working with enterprise-wide financial applications. This individual will work in conjunction with many faculty and senior leaders across multiple schools, organizations, student clubs, and alumni groups.

Responsibilities

As it relates to both Columbia Entrepreneurship and the Collaboratory@Columbia, the Associate Director, will be responsible for the following:

  • Co-leading the CE team with financial management and tracking
  • Scheduling for meetings between Data Science Institute (DSI), CE, and C@C faculty.
  • Assist with finance management including liaising between the Offices of the Provost, the President, the DSI, and CE. Ensuring timely distribution of funds to C@C grantees and vendors; ensuring fiscal responsibility practices.
  • Develop, review and maintain budgets and provide assistance with rent collection at the Columbia Startup Lab.
  • Work with the Director to define and report on key performance indicators and success metrics for all programs.
  • Co-leading the tracking of progress for the startups, past, present, and future, and providing reports on the vitality of the current ventures.
  • Act as the primary liaison between CE and the Columbia Startup Lab facility owner (WeWork) and the Columbia Design Studio.
  • Managing the process, paper flow, tracking logs, recording, and reporting for faculty proposal submissions and updates.
  • Managing the faculty selectee roster and course development progress with all funded projects.
  • Other projects as assigned in order to meet the needs of the Department
  • The Associate Director should also expect to receive a myriad array of special projects and related duties as the CE and C@C organizations grow in order to meet new requirements and take advantage of new opportunities as they arise. 

Qualifications

Bachelor's degree required. Four to six years’ related experience required. Prior experience working with enterprise-wide, financial applications is highly preferred. Prior experience working in a higher educational institution or similar not-for-profit organization with experience working with executives and faculty, is highly preferred. The candidate must exhibit an effusive customer service attitude and possess the ability to problem solve and assist in creating new processes and procedure. The Associate Director must have excellent organizational, interpersonal, oral and written communication skills, and an acute attention to detail. Must have a valid driver's license and be able and willing to travel. Some night and weekend work will be required. Strong proficiency in all Microsoft Office applications including Access, Excel, Word, and PowerPoint are required necessary. Demonstrated excellence in a variety of competencies including: teamwork, management, analytical thinking, and customer service.

The successful candidate must demonstrate the ability to work with changing priorities across multiple projects with multiple groups. The Associate Director must demonstrate the ability to develop and manage budgets, handle accounts payable, invoices, and plan and execute all facets of events. Must be able to independently troubleshoot and problem-solve, as well as identify when to escalate issues when necessary. In addition to the ability to work independently in a dynamic team environment, the Associate Director must demonstrate the ability to effectively partner with a diverse group of administrators and academic leaders utilizing savvy, tact, and discretion. The individual should also possess a high level of energy, initiative, and creativity.

The successful candidate will have a passion for excellent customer service and a commitment to exceptional quality and a demonstrated capacity to strategically formulate and successfully execute financial operations and budget management.

Columbia University is an equal opportunity/affirmative action employer.

Compensation

Commensurate with experience

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