Membership and Annual Fund Coordinator

Studio Museum in Harlem | New York, New York

Job Summary

The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution’s vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home to be built on its current site.

The Membership and Annual Fund Coordinator is responsible for the day-to-day management of the Museum’s General Membership Program, corporate membership, annual fund, and gift processing.

Reports To

Director of Development


  • Coordinate the membership program, which includes stewarding current members through the activation of benefits and personal outreach and overseeing the retention and acquisition of members
  • Execute all membership mailings including renewals, acquisitions and acknowledgments
  • In collaboration with the Communications Department, produce electronic communications to members (e-newsletters), membership content for Studio magazine (the Museum’s award-winning semi-annual publication), and provide web content as-needed
  • Monitor, interpret and report on membership data to the Development team on an ongoing basis
  • Maintain accurate membership and donor rolls
  • Coordinate and plan member events, oversee outreach to members for Museum openings and other happenings
  • Develop strategic plans for two to four Annual Fund appeals annually, with at least one in the fall and another in the spring, in collaboration with the Director of Development and Deputy Director for Institutional Advancement
  • Execute Annual Fund campaigns, which involves working with outside vendors to facilitate printing and mailing of Annual Fund letters, targeted in-house mailings and electronic solicitations
  • Utilize Raiser’s Edge Import, Export and Mail modules to prepare acknowledgment letters and print membership cards
  • Manage the department’s stock of direct mail supplies and postage needs, including stationery, live stamps/postage meter, brochures, courtesy reply business envelopes and account
  • Discretely handle proprietary, sensitive and confidential information as it relates to Museum donors and their contributions

Work with Director of Development, Deputy Director for Institutional Advancement, and consultants to develop strategies for both sustaining and growing the membership program as the Studio Museum implements its inHarlem program and plans for the new building opening


The successful candidate will be highly organized, self-motivated, detail-oriented, creative, professional, discreet and able to manage multiple projects under tight deadlines.

The candidate must possess exceptional interpersonal skills and an ability to work collaboratively with all levels of staff, volunteers and prospective donors. This is an exceptional opportunity for a fundraising professional who is looking to grow in their career during a historically significant moment for a major cultural institution.

  • Bachelor’s degree required with three to five years relevant fundraising experience
  • Dedication to quality control and ownership of job responsibilities
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word) and Raiser’s Edge
  • Good typing skills, attention to detail, able to work independently and as a team
  • Professional museum experience and/or a sincere interest in arts and culture a plus
  • Available to work events on evenings and weekends as needed

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position. No phone calls or faxes please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation. 


SALARY RANGE: Salary will be commensurate with experience, skills and knowledge.

How to Apply

Send cover letter, resume and writing sample to:

Studio Museum in Harlem


Organization: Nonprofit Organizations