Grants Specialist

Foundation for California Community Colleges | Sacramento, California


Join a highly creative, collaborative, and multi-faceted team working together to benefit, support, and enhance the California Community Colleges—the largest and most diverse system of higher education in the nation. Incorporated in 1998, the Foundation for California Community Colleges (Foundation) is the official non-profit serving the California Community Colleges’ (CCC) system, Board of Governors, and the statewide Chancellor’s Office.

The Foundation is the trusted partner of the California Community Colleges— facilitating collaboration, accelerating innovation, and increasing system wide resources.

The Grants Specialist job purpose will be securing and managing state and federal grants and contracts, an area for growth for the Foundation. This new position will serve within the resource development team of the Advancement Department, working together to achieve team goals. Resource development specialists research potential funding opportunities, organize project planning, write competitive grant and contract proposals, manage active grants and contracts, and facilitate funder and strategic partner relationships.

Job Summary

Supervisory Responsibilities: None

Level of Supervision: Receives moderate supervision and general direction as to goals and achievement of those goals. Evaluated based on the successful achievement of goals.

Knowledge, Skills, and Ailities:

  • Knowledge of the state and federal agency grants and contracts (energy, environment, or workforce development experience preferred) including proposal submission processes and requirements
  • Strong persuasive and technical writing skills, and ability to produce high-quality written products quickly and in a collaborative environment
  • Ability to coordinate high stakes collaborative processes under tight deadlines
  • Experience navigating online grant submission systems
  • Knowledge of project budgeting and project design
  • Ability to learn quickly, with high level ability to find, read, analyze, prepare, interpret and present documents, data and information
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Effective contributor to a highly productive, quality-oriented team
  • Ability to prioritize tasks under pressing and often competing deadlines, and to efficiently manage time on tasks without deadlines
  • Collegial, collaborative, service-oriented interpersonal communication and problem-solving skills
  • Ability to apply principles of logical thinking to a wide range of intellectual and practical problems
  • Skilled in Microsoft Office programs including Microsoft Word, Excel and PowerPoint, and similar web-based applications, such as Google Docs, with Salesforce and Asana experience preferred
  • Highly organized and detail oriented with proven ability to develop systems and processes to track details and routinize workflow
  • Exercises good judgment; flexible, willing to ask for help, learns from mistakes

Working Conditions and Travel

Well-lighted, heated and air-conditioned indoor office setting with adequate ventilation.  Minimal overnight travel by land and air.

Physical Requirements

  • Ability to work at a computer workstation for periods up to 4 hours at a time
  • Ability to speak on the telephone for a total of up to 3 hours per day
  • Ability to sit for up to 3 hours without breaks at meetings
  • Ability to walk and stand for up to 4 hours without breaks at program site visits and meetings

Reports To

Supervisor: Executive Director, Resource Development


Essential Job Duties/Responsibilities:

Secure Grants and Contracts

  • Research, understand and track current and future state and federal grant and contract opportunities, summarizing them and disseminating or promoting them internally, as appropriate. Coordinate with internal and external program and project partners to identify grant and contract opportunities.
  • Develop project plans for proposals; plan and articulate outcomes, objectives, deliverables, and budgets; and design, write and gather supplemental materials for proposal submission.
  • Gather information for, write, edit, compile and submit very high-quality proposals and grant reports that are carefully consistent with funder priorities, guidelines, deadlines and other instructions.
  • Assist implementation team members and key partners to kick-off new grant and contract-funded projects, ensuring they have the information and context they need to be successful implementing the newly-funded project and further developing the relationship with the funder.
  • Assist program and project personnel with writing reports, extensions and modifications, submit them according to funder requirements, and track them. 
  • Maintain files of documents and information commonly required for proposals and compliance and provide them to funders, internal teams and fiscally sponsored projects, as appropriate.
  • Coordinate and track revisions to scopes of work, budgets and key dates for multi-year grants and contracts and keep key internal and partner stakeholders informed of these.
  • Coordinate kick-off, compliance and report meetings and deadlines.

Liaison to Affiliated Partners

  • Serve as liaison to one or more programs or organizations affiliated through fiscal sponsorship or management services. Act as the “go to” person for coordination across departments and timely problem-solving on behalf of affiliated programs and organizations assigned. Coordinate with finance team, contracts team, human resources team, marketing and communications team, and program teams on relationship-building and meeting specific needs
  • Participate in the interdepartmental development and maintenance of systems and activities for efficient and effective services to advance strategic partnerships with affiliated programs and organizations
  • Assist in establishing, incubating, maintaining, and nurturing fiscal sponsorship and management services relationships


Education and Experience

Minimum 2 years of relevant experience; the ideal candidate will have a strong track record of having led the process of submitting multiple successful state and federal grant proposals.

Relevant bachelor’s degree or equivalent related experience.


To be determined based on experience and internal equity.


Other Duties

  • On-going maintenance of information (data input and output) for the purposes of tracking potential funding; ensuring compliance with requirements of current funding; nurturing strategic relationships; and generating correspondence, reports, and other communications.
  • Prepare reports, data and other information to management team and executive team, as needed.
  • Productive and consistent use of Salesforce relationship management system, Asana and/or other tracking systems to track data.
  • Lead, facilitate, coordinate, or assist with special projects and other duties, as assigned.

How to Apply

For immediate consideration, please submit a letter of interest and resume saved as Microsoft Word (.doc/.docx) or Adobe Acrobat PDF (.pdf) documents to Please include in the subject line “Grants Specialist-Advancement.” The application process will be open until the position is filled.


The Foundation for California Community Colleges provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, The Foundation for California Community Colleges complies with applicable state and local laws governing nondiscrimination in employment.

Foundation for California Community Colleges


Organization: Grantmaking Public Charities