About the Packard Foundation
The David and Lucile Packard Foundation is a family foundation that is guided by the business philosophy and personal values of Lucile and David Packard, who helped found one of the world’s leading technology companies. Today, their children and grandchildren continue to help guide the work of the Foundation with David and Lucile Packard’s enduring core values: integrity, respect for all people, belief in individual leadership, commitment to effectiveness, and the capacity to think big.
Our Foundation makes grants to create meaningful impact across the globe and we continue to work on the issues our founders cared about most: improving the lives of children; enabling the creative pursuit of science; advancing reproductive health; conserving and restoring the earth’s natural systems; and supporting and strengthening our local communities. For 2019, we expect to award more than $350 million in grants. You can find more information about the Foundation here.
About the Population and Reproductive Health (PRH) Program
The PRH Program is committed to promoting reproductive health and rights, with a focus on high-quality information and services. We place a special emphasis on engaging and serving youth and believe that young people have the best potential for building and sustaining a movement of change.
We seek a Program Associate who will report to the Program Operations Manager and work closely with the Program Officer responsible for the United States subprogram, which focuses grantmaking nationally as well as in Louisiana and Mississippi.
Your duties will include, but not be limited to, the following:
Grants Administration and Grantee Support (60%)
Process approximately 40 grants annually from initial inquiry to award, including creating, organizing, maintaining, and updating electronic grant files according to Foundation compliance requirements
Coordinate and contribute to the timely review of proposals and reports, including entering data and drafting summary documents
Monitor the U.S. grants budget and payments, in partnership with the Program Officer and the Program Operations Manager
Assist grantees with system questions and completing due diligence requirements
Partner closely with an advisor based in New Orleans to deliver a seamless experience to prospective and current grantees
Identify opportunities for efficiencies within the program and U.S. subprogram, and collaborate with teammates to implement system and process improvements
Meeting and Travel Management (20%)
- Serve as project manager on select initiatives, including site visits for trustees and executives and annual grantee convening(s)
- Plan and monitor related budgets, deadlines, and stakeholder communication
- Effectively influence team members, vendors, and consultants to complete tasks without having direct authority
Administrative Operations (10%)
- Participate in and occasionally lead meetings; as needed, take notes, keep records, and track and implement action items
- Proactively research and assemble relevant information for correspondence, reports, site visits, logistics binders, and meetings
- Compose communications and respond in a timely, professional, and courteous manner to inquiries and other requests for information
Organizational Partnerships (10%)
- Maintain positive and productive relationships with a wide range of organizations and individuals, including an advisor based in New Orleans, grantees, and foundation employees
- Contribute to regular program memos, guest speaker events, cross-foundation working groups, and program forums to enable learning across the Foundation
As an ideal candidate, you will possess:
- A demonstrated interest in and commitment to reproductive health, rights and justice issues, including abortion rights, comprehensive sex education, and access to contraception.
- Strong administrative and project management skills and experience, including the ability to plan meeting agendas and manage projects both independently and with colleagues.
- Attention to detail and the ability to complete tasks with a high degree of accuracy and dependability
- A demonstrated track record of being able to meet tight deadlines with a keen ability to prioritize, adapt to changing needs, and partner with others to meet common goals.
- Flexibility and openness to change and improvements, as well as an ability to suggest and implement process improvements and help drive greater effectiveness within operations.
- An ability to establish and maintain positive and productive working relationships with all people, internal and external to the organization.
- Experience in the nonprofit or foundation sector, as well as lived or professional experience in the U.S. South, is desirable but not required.
- College degree or equivalent education and experience; and a minimum of three years of related administrative experience
- Excellent skills and strong knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and a willingness to learn and become proficient with systems including Fluxx and Microsoft SharePoint
- Candidates must be consistent and dependable for full-time work and be willing to work overtime when occasionally required. Please note that there will be occasional travel to conferences and grantee site visits in this role.
- Candidates should possess exceptional communication, administrative, and interpersonal skills, as well as a demonstrated ability to meet deadlines and produce high-quality work products
- Impeccable integrity and ethics, along with an openness to diverse perspectives
How to Apply