Associate, BoHS, CARET, and Cooperative Extension

Association of Public & Land-grant Universities | Washington, DC

Background

Background

APLU is a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities. With a membership of 241 public research universities, land-grant institutions, state university systems, and affiliated organizations, APLU's agenda is built on the three pillars of increasing degree completion and academic success, advancing scientific research, and expanding engagement. Annually, member campuses enroll 4.9 million undergraduates and 1.3 million graduate students, award 1.3 million degrees, employ 1.3 million faculty and staff, and conduct $44.9 billion in university-based research.

The Board on Human Sciences (BoHS) is an association of administrators of higher education units responsible for research/discovery, extension/outreach, and teaching/learning programs in the human sciences at universities across the country. The BoHS is one of five boards under APLU’s Commission on Food, Environment, and Renewable Resources (CFERR). The field of human sciences covers a wide range of disciplines (food science/nutrition, health management/wellness; human development/family relations; and, many more). Their members are committed to a national agenda that unifies disciplines within and beyond the human sciences to enrich people’s lives. The disciplines under the BoHS solve practical, recurring problems that individuals, families, and communities face.

The Council for Agricultural Research, Extension, and Teaching (CARET) is a national voluntary citizens' organization whose grassroots membership supports the agricultural research, extension, and teaching programs of the land-grant university system and is comprised of agricultural producers, commodity leaders, agribusiness leaders, state and local officials, homemakers, consumers, and members of agricultural advisory boards from each state and territory. CARET seeks to enhance national support for and understanding of the land-grant university system’s food and agricultural research, extension, and teaching programs that enhance the quality of life for all people.

Cooperative Extension (CE) is a Congressionally-established, educational system designed to connect communities to Land-Grant Universities (LGU) and to help people use research-based knowledge to improve their lives. Cooperative Extension is coordinated at the national level by the Extension Committee on Organization and Policy (ECOP), a leadership and governing board representing the 76 state, territory, and 1890 LGU Extension Programs.

Job Summary

The Association of Public and Land-grant Universities (APLU), a research, policy and advocacy organization dedicated to strengthening and advancing the work of public universities in the US, Canada and Mexico, is seeking an associate to provide administrative support to the Board on Human Sciences (BoHS), the Council for Agricultural Research, Extension, and Teaching (CARET), and Cooperative Extension (CE). The incumbent will perform a broad array of administrative tasks to ensure effective office operations including planning conferences, webinars, and meetings; managing on- and off-site meeting logistics; scheduling meetings and coordinating calendars; website and social media updates; and, overseeing the payment of invoices and solicitation of CARET delegates.  The successful candidate will have a demonstrated capacity to handle these daily operations, sometimes under pressure, while being proactive, resourceful, efficient, and professional. This full-time position will be based in Washington, DC. For more information, please consult www.aplu.org.

Reports To

Supervisor:

Executive Director, Board on Human Sciences and CARET (Primary)

Executive Director, Cooperative Extension Section (Secondary)

Responsibilities

The position’s primary duties and responsibilities of the incumbent include, but are not limited to, the following:

Office Operations

  • Coordinate communication and updates to project participants and advisory committees.  Maintain positive relations with member university representatives through in-person, virtual, and email interactions.
  • Provide general administrative support to the BoHS, CARET, and Cooperative Extension (CE), including scheduling meetings (both face-to-face and online), processing expense reports, monitoring contracts, membership services, etc.
  • Develop content and maintain APLU webpages, blog posts, and databases associated with both BoHS, CARET, and CE.
  • Assist in maintaining a BoHS and CARET presence on social media (i.e. Twitter) for the BoHS and CARET.
  • Coordinate communication and updates to project participants and governing bodies.
  • Provide support for all BoHS and CARET awards, including the nomination and selection processes.
  • Draft and edit reports and other communications.
  • Provide a daily scan of the Federal Register for regulations of interest to the human sciences and agricultural communities.
  • Lead outreach efforts through social media, conference participation, and other means to engage potential stakeholders.
  • Work with the Finance department to track and manage the project budget, develop and distribute project invoices, collect dues, maintain contact information, and provide regular updates on the status of stakeholders.
  • Serve as project coordinator for special projects which may include planning and coordinating presentations, disseminating information, coordinating direct mailings, and creating newsletters.

Event and Meeting Planning

  • Coordinate regular meetings for BoHS (three per year), CARET (three per year), and CE (approximately three per year). This includes drafting and distributing promotional materials, agendas, background materials, meeting minutes, and coordinating follow-up activities.
  • Coordinate the logistics, planning, and management of conferences and meetings including obtaining, reviewing, working with vendors, and evaluating hotel contracts. 
  • Provide support for:  the BoHS sessions at the APLU Annual Meeting and other Joint BoHS/CAFCS Meetings throughout the year; the Joint CARET/AHS Meeting and CARET Executive Committee Meetings throughout the year; and, other BoHS, CARET, and/or Cooperative Extension off-site meetings that may occur. 
  • Provide support to all BoHS, CARET, CE activities, committees, governance, and meetings.
  • Draft and administer conference evaluations, conduct surveys, and tabulate and present results.

Qualifications

Preferred Qualifications

  • A bachelor’s degree or equivalent professional experience. Degrees in agriculture or natural resources welcomed.
  • A minimum of three years of increasingly complex administrative support experience.
  • Excellent interpersonal, written and verbal communications skills.
  • Experience coordinating tasks associated with complex, multi-faceted projects including billing, communication with customers and stakeholders, and maintenance of project documentation and records.
  • Experience planning and coordinating events, including workshops, webinars, and conferences.
  • Demonstrated ability to work both as part of a team and independently, taking direction from and communicating with multiple team members to keep track of activities and priorities on multiple projects.  Ability to make sound decisions.
  • Ability to balance multiple tasks and priorities, to resolve problems, to meet important deadlines, and to recognize potential issues and bring them to the attention of the appropriate team members.
  • The ability to maintain poise, professionalism, focus, consistency, and accuracy under pressure.
  • Demonstrated organizational skills, attention to detail, problem-solving skills, and communication skills.
  • Work experience at a college/university, a higher education organization, a non-profit organization, or a non-profit involved with agriculture, natural resources, or human sciences.
  • Experience using a customer relations management (CRM) system. Experienced and skilled in the use of Microsoft office products, social media, and web-based research and information tools.
  • Experience tracking and reporting expenses for projects or grants.
  • Working knowledge of the federal legislative and regulatory process (including use of the Federal Register).
    • Commitment to the work of the Office of Food, Agriculture, and Natural Resources – particularly related to the work of the BoHS, CARET, and Cooperative Extension
    • Ability to travel domestically as needed.

Compensation

45,000 – 55,0000, annually

How to Apply

Interested candidates should send a cover and resume to APLU’s Human Resources Department at resume@aplu.org with the subject line: Associate, BoHS-CARET-CE. Applications will be reviewed as received and continue until the position is filled.  Salary will be commensurate with experience. APLU provides a generous benefits package. 

APLU is an Equal Employment Opportunity Employer.

Association of Public & Land-grant Universities

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