Reporting to the Director of Development for the Mortimer Zuckerman Mind Brain Behavior Institute, this position is an important member of the Zuckerman Institute development team who provides executive, overall administrative, and program support to the Zuckerman Institute development office.
- Provides executive support for the Director of Development
- Assists in coordinating logistics and execution of development events for select groups of alumni/parents/friends of the Zuckerman Institute. This also includes being available to help work the events.
- Maintains and manages all aspects of tracking biographic and demographic information on a growing list of prospects and donors in the Athena databases as well as the Institute’s Mailchimp account. This includes, but is not limited to, tracking event invitees and attendees, managing subscription and coding for individual records, updating contact information, and contact reports.
- Generates prospect, constituent, demographic and regional reports for the development team and supports discovery, cultivation, and solicitation, stewardship activities.
- Oversees all administrative functions and responsibilities associated with the management and maintenance of an extensive calendar of activities for the Institute, including the coordination of travel arrangements, preparation and submission of travel expense reports for the members of the development team.
- Researches information for annual giving appeals and assists in the preparation of solicitation and stewardship communications through direct mail and e-appeals.
- Liaises with the Office of Gift Systems to oversee all gift processing and submitting gift transmittal forms for Zuckerman Institute related gifts
- Works collaboratively with other staff within the Office of Alumni and Development community and at the Institute. Successfully and proactively partners with university academic officers, administrators, volunteers, and across various units throughout the alumni and development community to promote the strategic vision of the Zuckerman Institute.
- Organizes materials for meetings with donors, prospects and regular team meetings.
- Performs additional duties and special projects as needed.
- Bachelor’s degree and/or its equivalent. At least 2 years of relevant experience required. Strong proficiency in Microsoft Office necessary. Occasional weekend and evening work required.
- Prior experience working in higher educational institutions, or similar not-for-profit organizations highly preferred.
Must possess strong analytical and communication skills.
Demonstrated ability to work in a high pressure, fast-paced environment. Demonstrated excellence in a variety of competencies including; project management, teamwork, and client/customer awareness. Must possess the ability to work changing priorities and multiple projects. Excellent analytical, organizational, interpersonal, oral and written communication skills, including high level of attention to detail and active listening skills.
The successful candidate must be a strategic thinker, ensure the utmost discretion in all matters, as well as possess the ability to work well with all levels of management, both internally and externally, be flexible in nature, and have sound judgement with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.