Program Associate, Child Well-being Program

Doris Duke Charitable Foundation | New York, New York

Background

The mission of the Doris Duke Charitable Foundation is to improve the quality of people's lives through grants supporting the performing arts, environmental conservation, medical research and child well-being, and through preservation of the cultural and environmental legacy of Doris Duke's properties. The Child Well-being Program aims to support programs and activities that promote children’s healthy development and protect them from abuse and neglect.

Job Summary

The Program Associate for the Child Well-being Program supports the Director and Program Officer by managing and overseeing administrative, budgeting, event-planning and communication matters related to the program. The Program Associate is a contributing member of a high-performing three-person team. The duties of the Program Associate are under the direction of the Director and Program Officer. 

Responsibilities

Grant Program Oversight

  • Assist with strategic planning for current and new grant program areas of focus;
  • Provide support in the grant selection process, including preparing application templates, processing applications and otherwise assisting in the review process for grant applicants;
  • Respond to inquiries from grantees and potential grantees;
  • Collaborate with the foundation’s Grants Management staff and CWP staff to monitor grant activities;
  • Conduct periodic site visits and surveys of grantees;
  • Become an effective user of the foundation’s grants management and application intake software;
  • Evaluate progress reports submitted by grantees and prepare payment requests and grant close-out memoranda for approval by the director; 
  • Occasionally represent CWP at external meetings;
  • Coordinate the grant application process.

 Meeting Organization

  • Plan and manage event logistics for program-related meetings and site visits, including drafting and reviewing contracts, coordinating travel plans and organizing meeting materials;
  • Identify and manage vendors for meeting locations, catering and lodging;
  • Take meeting notes and tweet about meeting events.

Budget and Accounting Responsibilities

  • Manage CWP’s annual operating budget for the Program Director’s review and approval;
  • Make purchasing decisions, process purchase orders and receive goods;
  • Track and process all expenses, including honoraria, invoices and reimbursements, and manage costs within the program budget.

Communications Responsibilities

  • Serve as program liaison for general inquiries, grantees and consultants;
  • Update and maintain CWP’s portion of the foundation’s website in collaboration with the foundation’s Communications department, including writing and proofing content; uploading grantee publications, funding opportunities and new grantees to the website; and adding web pages to the foundation’s content management system;
  • Create internal and external correspondence on behalf of the program staff; 
  • Respond to grantees regarding grant applications and subsequent reporting processes;
  • Draft, review, and edit reports and presentations for board and program meetings;
  • Contribute ideas and platforms to communicate the work of CWP and its grantees through its social media, websites and other channels;
  • Collaborate with the foundation’s Communications department to monitor media coverage of the program’s awards and activities;
  • Maintain and use an electronic mailing list for distribution of CWP notices.

Administrative Responsibilities

  • Manage program staff schedules and related calendars;
  • Engage in database management and the drafting of contracts and grant agreements;
  • Create and organize meeting materials;
  • Assist with travel arrangements, processing travel reimbursements, invoices and honoraria;
  • Identify, engage and manage vendors for meeting locations, catering, lodging, etc.;
  • Take meeting notes and generate meeting minutes;
  • Provide administrative support to African Health Initiative Director;
  • Other tasks as required for CWP or other areas under Program Director’s purview.

 

QUALIFICATIONS

  • Bachelor's degree, preferably in a related social science or health field;
  • Strong interest in child abuse prevention, early childhood development or public health;
  • Three-plus years’ work experience in a professional setting;
  • Outstanding organizational skills with an excellent attention to detail and ability to multi-task;
  • Strong computer and Internet skills with a high level of experience in Microsoft Excel, Word and PowerPoint;
  • Ability to take initiative and make independent informed decisions, sometimes on behalf of Director and Program Officer;
  • Excellent analytical and problem-solving skills;
  • Versatility and adaptability, with the ability to manage many projects and several priorities simultaneously;
  • Self-motivated team player who works cooperatively and positively with other employees;
  • Strong interpersonal, verbal, and written communication and editing skills.

 Preferred

  • Experience in accounting, database and web content applications (e.g., Great Plains, SurveyMonkey, MailChimp and content management systems).

How to Apply

Send resume with cover letter to hr@ddcf.org.  Include your last name followed by “Program Associate CW” in the subject line.  Applications will be accepted until October 19, 2019.

No phone calls or in-person applications, please.

 

The Doris Duke Charitable Foundation is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations and communities to apply.

Doris Duke Charitable Foundation

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Organization: Foundations