Senior Manager of Special Events

Queens Public Library | Queens, New York

Background

Queens Public Library is a national and international leader in the delivery of public library service.  We transform lives by cultivating personal and intellectual growth and by building strong communities. Queens Public Library welcomes innovators and leaders to contribute to a long history and dynamic future of offering pioneering programs and services to the most diverse county in the United States.  Queens Public Library is a private, non-profit corporation with 1,700 employees serving 65 locations.

Job Summary

Reporting to the Executive Director of the Queens Library Foundation, the Senior Manager of Special Events is responsible for key functions of a growing, donor centered special events program.  This includes both fundraising and cultivation events.

Reports To

Director

Responsibilities

  • Manages all aspects of the special events program, including but not limited to: creating parameters and purpose of event, designing invitations, securing venues and food/beverage, decorations and/or centerpieces, establishing layout of the event program, seating/table arrangements and name tags, securing entertainment/speaker and necessary travel or hotel arrangements, procuring of live and silent auction and/or drawing tickets items, filing for government permits.
  • Oversees all aspects of the annual Gala.
  • Develops special events strategy and calendar to support QLF goals.
  • Secures and negotiates contracts, pricing and terms with vendors for review and approval by legal counsel prior to signing by President/CEO.
  • Ensures all vendor invoices are accurate and paid adhering to event budget and library policies on procurement.
  • Oversees the reconciliation of expenses and revenues for all special events.
  • Works in collaboration with the Communications and Marketing departments to promote events.
  • In collaboration with the Donor Database Analyst, ensures database accuracy for event mailings, underwriting solicitations and event registrations.
  • Oversees development and execution of all solicitation and cultivation strategies before and after events in partnership with the Individual Giving and Institutional Giving teams.
  • Performs other duties as assigned.

Qualifications

  • Bachelor’s Degree required.
  • 5-7 years’ special events experience working in a non-profit organization in a fundraising setting.
  • A successful and demonstrated track record of personally cultivating, and stewarding high net-worth individuals in a mission-driven environment.
  • Ability to navigate the demands of an expanding organization with increasing revenue goals.
  • A collaborative style and demonstrated ability to work effectively and creatively in a team-oriented environment.
  • Highly organized, creative, pro-active, detail-oriented, and able to prioritize with superior time management and troubleshooting skills.
  • Ability to meet short deadlines and thrive within a very fast-paced, professionally rigorous environment.
  • Excellent verbal & written communication skills and demonstrated ability to articulate complex ideas clearly, accurately and concisely.

How to Apply

TO APPLY:  Please email your resume and cover letter to: Employment@queenslibrary.org and reference “Senior Manager of Special Events – EXTERNAL” in the subject line. Resumes will only be accepted by email. 

Queens Public Library is an Equal Opportunity Employer.

Queens Public Library

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Organization: Nonprofit Organizations