Grants & Contracts Accountant/Administrator

Shorefront YM-YWHA of Brighton-Manhattan Beach | Brooklyn (Coney Island), New York

Background

The Shorefront YM-YWHA of Brighton-Manhattan Beach, Inc. (SFY) builds community, strengthens families & empowers individuals to achieve their potentials & enhance their quality their lives. Our programs & services reflect the richness of the Shorefront YM-YWHA's Community Center & Settlement House traditions. We reach out to & serve people of all backgrounds & abilities throughout their life spans. 

We provide a wide range of exemplary educational, recreational, preventive & rehabilitative health, vocational, cultural, citizenship, Jewish identity-building & human service programs to meet the evolving strengths, needs & interests of the rich mosaic of people in southern Brooklyn. 

The Shorefront YM-YWHA maximizes the impact of its resources & expertise by forming partnerships & alliances with other organizations, government agencies & philanthropic institutions that share our commitments & values. 

Job Summary

The Grants & Contracts Accountant/Administrator (GCA) will be responsible for preparation, implementation, monitoring, management and reporting for all grants & contracts. Grant awards are mostly less than $500,000. Responsible for collaborating with staff to ensure timely completion of all grant deliverables, monitoring budgets to ensure appropriate and on-schedule grant spending and invoicing and preparing internal and external reports. The GCA supports pre-award and post-award functional areas. Pre-award services include interpreting agency guidelines and SFY policies; preparing budgets and other forms with program staff; and coordinating online submission. Post-award services include providing guidance on account management; assisting with agency requirements and documentation; disseminating fiscal information; assisting program directors in budget modification or other project management functions; and preparing annual or other required reports.  

Reports To

The Controller

Responsibilities

KEY AREAS OF RESPONSIBILITY 

Grant Accounting 

Responsible for the operations of post-award management of approximately $4.1M in government funding & $1M in foundation & UJA grants, including contract reporting/billing, & necessary accruals & adjusting journal entries. 

  • Analyze government grants on a monthly basis, making journal entries needed to fully reconcile variances. 
  • Ensure proper allocation of shared costs, review & improve methodology on a regular basis 
  • Manage all grants accounting to ensure that expenditures are consistently aligned with grant & program budgets throughout the grant/contract period 
  • Administer contracts with the NYC Department of Youth & Community Development, New York State, Federal & other public funding entities 
  • Perform grant closeout functions required by agencies and sponsors including reconciliations, financial status reports, final invoices, purchase order liquidations, balancing budgets. 
  • Update equipment inventory schedule for DYCD Grants quarterly 
  • Stay abreast of changes in funding through attendance of seminars as needed.  
  • Develop relationships with program officer(s) and other grant maker representatives.  
  • Responds to requests for information and provides reports or documentation for donors in person, via mail or email. 

    Payroll 

  • Coordinate activities between Payroll Manager & Accounting department to make necessary adjustments in payroll labor allocations for contract billing/vouchering.  
  • Assist with time and effort reporting, ensuring it is complete and in compliance with all applicable regulations 

    Audit 

  • Assist in completion of filing, reporting, and monitoring of all federal grants in compliance with OMB Single Audit (A-133), A-110, & A-122. 
  • Prepare schedules for grants & contracts receivables and expense allocation.  
  • Assist in preparing files & providing documents during annual audit & for any agency audits. 

   Budgeting & Reporting 

  • Prepare annual grant & contract budgets with help of program directors & Controller & monitor actual activity of progress compared to budget awarded. 
  • Monitor budget vs. Actual monthly and generate grant income & expenditure reports on all government and foundation grants. 
  • Conduct monthly review & oversee reconciliation of general ledger (revenue & expense) accounts to ensure accurate & timely reporting. 
  • Maintain reporting calendar with Controller & ensure that local, state & federal government reports & tax filings are reviewed & dates are met 

    Other 

  • Administer, review & reconcile petty cash vouchers, ensuring allocation to proper grant/contract and replenishing petty cash as needed.  
  • Perform other duties as assigned. 

Qualifications

DESIRED EXPERIENCE & QUALIFICATIONS 

  • Minimum of 3-5 years relevant accounting & administration experience 
  • Bachelor’s Degree in Accounting or Finance preferred 
  • Solid experience managing government contracts (2+ years): budgeting, reporting, invoicing, etc 
  • Working knowledge of various government agency (Federal, NY State and NYC) and corporate sponsored program requirements and practices 
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, creativity, and results 
  • Excellent time management skills, with the ability to work under pressure 
  • Excellent attention to detail, problem solving, & analytical skills 
  • Experience with MIP & government agency submission portals preferred 
  • Independent yet collaborative work style 

Compensation

Please indicate desired salary when applying.

How to Apply

To apply please email sfox@shorefronty.org

Shorefront YM-YWHA of Brighton-Manhattan Beach

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Organization: Nonprofit Organizations