Senior Grant Writer

COPE Program | Gallup, New Mexico


Community Outreach and Patient Empowerment (COPE) is a Native-controlled, non-profit entity based in Gallup, NM. COPE’s vision is to eliminate health disparities and improve the well-being of American Indians and Alaska Natives. COPE works closely with several Boston-based partner organizations, a global non-profit organization called Partners in Health and academic teaching hospital Brigham and Women’s Hospital. COPE has an annual budget of $3.5M and a New Mexico-based staff of approximately 30 individuals.

COPE is an American Indian Preference Organization.

Job Summary

The Senior Grant Writer will work with the leadership team and program staff to increase revenue by expanding institutional fundraising efforts. This position will be a key member of our Development & Communications Team and be responsible for supporting the mission of COPE by securing grants from corporations, foundations, individuals, and government agencies that support our works across the United States & Canada and Indigenous Communities around the Americas.

Reports To

Administrative Director


Communication & Development:

  • Serve as a member of the Development & Communication Team;
  • Initiate ongoing communication with key staff to analyze funding needs, gaps and opportunities;
  • Work with key staff to develop and implement strategy for educating and stewarding donors;
  • Develop materials showing progress of programs for donor updates and ongoing communications;
  • Lead efforts to secure funding from foundations by managing reporting and relationships with existing funders;
  • Assist in managing and cultivating relationships with external funders;
  • Provide support to leadership team and key staff for meetings with donors;
  • Schedule, manage and attend regular donor meetings;
  • Work with marketing staff to ensure appropriate PR and recognition are provided to corporate and foundation partners;
  • Attend meetings of funders/potential funders and partnering organizations as necessary.
  • Assist with other fundraising and outreach projects;
  • Collaborate with leadership to achieve strategic goals to ensure progress towards organizations objectives;
  • Assist in creating Annual Report.

Grant Management and Prospecting:

  • Maintain and expand support for programs by overseeing execution of grants portfolio including research and prospecting, proposal and report writing, and stewardship activities;
  • Research, identify and qualify funding opportunities from corporate, foundation, and government sources;
  • Identify/vetting and soliciting new funding sources; and assuring that grant compliance requirements are met;
  • Manage efficient operational system to ensure accurate records and timely communication with funders - oversee grants calendar and maintain up-to-date database records for all institutional donors;
  • Collect and synthesize information about programs as needed to make strongest case for support;
  • Develop a deep understanding of program content to ensure integrity and quality of proposal writing;
  • Serve as technical writer by integrating logic models, monitoring and evaluation data, and qualitative information into all proposals;
  • Lead proposal generation process including coordinating with key staff to produce and submit compelling high-quality proposals that can obtain significant support;
  • Design accurate logic models with realistic outcomes and benchmarks;
  • Cultivate, solicit and steward Foundation partners- manage prospect lists to identify, cultivate and solicit grants and sponsorship's;
  • Manage major donor program focused on raising and increasing gifts;
  • Write letters of inquiry, grant proposals and supporting materials (quarterly and final reports);
  • Must meet deadlines and internal process requirements, including efficient, timely prospecting, vetting, decision-making, submission, cultivating, coordinating and reporting/stewardship;
  • Identify and research foundations (including private and family), and other funding opportunities that align with the strategic goals and ensures a continued pipeline of grant prospects to achieve a continuous and growing revenue stream from these sources;
  • Build and maintain relationships in the community that will lead to the development of new revenue streams and greater exposure;
  • Collaborate with organization staff to develop new fundraising ideas, program development and implementation of other program support activities for the organization;
  • Develop an annual outreach plan along with a calendar of applications, estimated revenues, reporting, and other key dates to ensure timely completion and submission of applications and reports.


  • Bachelor’s Degree required; Masters preferred;
  • Minimum of 4 years of professional experience in grant writing and fundraising with successful track record for securing significant multi-year commitments from institutional donors; 
  • Superior knowledge of and proven experience writing proposals to large corporate, foundation and government donors, and an understanding of technical and financial requirements for large grants;
  •  Demonstrated superior writing, research, project management and organizational skills;
  • Experience crafting LOIs, concept papers, proposals, and stewardship materials with aptitude for creating budgets, designing logic models, and drafting compelling case statements;
  • Ability to successfully execute multiple, simultaneous projects on time with quality results;
  • Ability to thrive in fast-paced environment and work collaboratively with staff located on- and off-site;
  • Intellectual curiosity and ability to learn quickly, ask thoughtful questions and synthesize information;
  • Experience tracking communication and donor activity in a (CRM);
  • Willing to reside near or in Gallup, NM (location of COPE office)
  • Extensive knowledge and experience working with Native American communities, culture, customs and cultural law.