Grants Manager

Ford Foundation | New York, New York



The Ford Foundation seeks a dynamic Grants Manager (GM) who will join our New York-based Grants Management team and be embedded within our Future of Work(ers) program area. The GM will report directly to the Senior Grants Manager and have a dotted line reporting relationship with the Director, Future of Work(ers). The Future of Work(ers) program team works to bridge the gaps between consumers’ hopes and needs, workers’ experiences, changing business models, evolving technology, and political strategies, with an eye to shaping a collective agenda. By bringing together unlikely partners, the team aims to seed strong coalitions that can devise powerful solutions to the challenges wrought by the changing nature of work today. 

Job Summary

The GM will be responsible for managing the flow of grant-related transactions for the Future of Work(ers) team and also serve as project manager, grantee capacity builder, problem solver, and analyst. The ideal candidate will have proven expertise in and knowledge of grants management, financial management, and other grants management related tasks. They will demonstrate a strong sense of collaboration and initiative while providing independent judgement. They’ll also demonstrate strong analytical skills, problem solving skills and the ability to work in diverse teams and be exceedingly good at working on projects simultaneously in a fast paced environment. 

Specifically, this position will be responsible for the review of grant requests and supporting documentation for adequacy and accuracy; monitoring grant projections, approvals and budgets; monitoring and tracking grantee payments and reports through close-out; providing orientation for new program staff on operational and grant-related matters; managing and analyzing grant-related data and supplying requested information; and assisting grantees to understand their administrative responsibilities under the terms of the grant.


Grant Portfolio Management and Grantee Support 

  • Work with the Program Director, Program Officers, and Senior Grants Manager to achieve a steady workflow of grantmaking and grant monitoring
  • Advise program team on efficient, effective, and appropriate funding structures, and provide clear guidance to optimize grant structure, increases, consultancies, and event-related activities
  • Provide support and technical assistance to prospective and current grantees and serve as a key point of contact for grantees around grant-related issues

Grant Proposal and Report Review

  • Conduct review of proposals with a focus on content, quality and accuracy of the data and information entered by grantees into the Fluxx portal, with special attention to the grant budget, and ensure adherence to any applicable local policies, regulations and laws
  • Partner with Grants Compliance Unit on proposal and report review to ensure compliance with Foundation and IRS policies
  • Coordinate legal review of tax status of new non-US grantee organizations with the Grants Compliance Unit or with NGOSource
  • Review narrative and financial reports for alignment with Foundation policies, approved grant type, terms of the grant and budget

Budget Management and Financial Health Assessment

  • Manage and monitor program budget to ensure funds are accurately appropriated, transferred, and/or shared with other programs as necessary
  • Analyze prospective grantees’ financial health and related due diligence, including the draft and submission of the financial health assessment tool 
  • Provide input to Program Officers for strategic review of the organizational financial health of grantees

Additional Responsibilities

  • Participate in and contribute to both Future of Work(ers) team and Grants Management team meetings, retreats and related activities
  • Provide grants management orientation and training to new program staff, including on Fluxx grants management system 
  • Undertake special projects to further institutional goals; and assist in research projects related to the Foundation’s current and historical grantmaking and/or grantmaking trends
  • Work with IT staff to pilot and test new technologies and to implement ongoing technology improvements and serves as a key grantmaking team liaison for the Fluxx system
  • Serve as a liaison with other operational departments, if needed
  • Perform other duties as assigned; including backing each other up and collaborating, as needed, on workflow issues, including administrative tasks and other projects



  • At least 7-10 years of overall professional experience; including financial management experience
  • A baccalaureate degree or equivalent combination of education and experience
  • Excellent communication, and interpersonal skills and organizational capabilities
  • Ability to multitask, meet deadlines and work in high pressured environment
  • Ability to work effectively with program and other Foundation staff, grantees, and internal and external consultants
  • Ability to work independently and analytically, exercising discretion and good judgment
  • Willingness to handle complex, heavy and detailed-oriented workload and assigned special projects
  • Strong Microsoft Excel and Word skills



  • Master’s degree in a related field or equivalent combination of education and experience
  • Prior experience in grants management at a private foundation
  • Strong knowledge of accounting and reporting software
  • Knowledge of foundation policies and procedures
  • Familiarity with Fluxx grants management system



  • This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

Alignment to Culture and Values

  • Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
  • Personal qualities of humility, capacity for self-reflection, and a sense of humor
  • Discretion and ability to handle confidential issues
  • Action-orientated and entrepreneurial self-starter who can work well independently and in teams


  • Medical and dental benefits for employee and immediate family on first day of work
  • Retirement savings account with matching company contributions of up to 13%
  • Three weeks’ paid vacation in first year of work; four weeks in subsequent years 
  • Tuition Reimbursement
  • Office closed the week between Christmas and New Year’s Day
  • Professional development initiatives for growth
  • Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)

Salary:  Salary is based on experience and on the Foundation’s commitment to internal equity.  A generous benefits package is provided. 

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. 


Organization: Foundations