Operations Associate, Conservation and Markets Initiatives

Gordon and Betty Moore Foundation | Palo Alto, California

Background

Gordon and Betty Moore established the foundation to create positive outcomes for future generations. In pursuit of that vision, we foster path-breaking scientific discovery, environmental conservation, patient care improvements and preservation of the special character of the San Francisco Bay Area.

Guided by this vision and the Statement of Founders' Intent, each day we strive to make a significant and positive impact on the world. We tackle large, important issues at a scale where we believe we can make significant and measurable impacts. We know that our ability to take risks and make long-term and relatively large commitments allows us to undertake challenges not accessible to many other organizations.

Foundation facts

  • Headquartered in Palo Alto, CA
  • $6.7+ billion in assets
  • Annual foundation budget of over $300 million
  • About 100 employees
  • Four program areas : Environmental Conservation, Science, Patient Care, and the San Francisco Bay Area

Job Summary

Conservation and Markets Initiatives

The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit:  Conservation and Financial Markets InitiativeForests and Agricultural Markets InitiativeOceans and Seafood Markets Initiative

The Position

The Operations Associate provides key team coordination for the Conservation and Markets Initiatives and is accountable for enabling effective the Initiatives operations. This role works closely with the Program Director and Program Officers on the team, and with Program Manager of the Environmental Conservation Program on operational and financial management.

Responsibilities

Initiatives Team Operations:

  • Track and prioritize key information within multiple work streams to support the Program Director’s decision-making and Program Manager’s oversight of Program operations.
  • Work proactively to develop and implement templates, timelines, analyses, and processes to continue and enhance initiative operations. Use good judgment with understanding of initiatives context to identify priorities and enhancements.
  • Facilitate team coordination, work plans, internal functional relationships, and file/knowledge management systems.
  • Provide transparent and timely initiative budget and grant pipeline information for team. Track and provide updates on initiatives “available to promise” grant budget to Program Director and Officers. 
  • In coordination with the Administrative Assistant, support complex meeting and event management, drafting and maintaining agendas, preparing and distributing meeting notes and synthesis documents, and coordinating follow-up with individuals and teams.
  • Maintain portfolio/management view of all costs for the initiatives and over-site of the contract development process (managed by the Administrative Assistant).

Grants Operations:

  • Coordinate new grant submission and documents for the Program Director and Program Officers, ensuring high quality, consistent, timely, and appropriate products for decision-makers.
  • Support the Program Director and Program Officers with budgets, and active grant records, monitoring narrative and financial grant reports and grant payments. 
  • Exercise judgment within defined grant procedures and practices to determine appropriate courses of action. Serve as key internal contact for the initiatives, problem solving and consulting with Grants Administration, Legal, Finance, and Program Manager as needed.
  • Manage expenditure responsibility and equivalency determination requirements, working with grantees and foundation legal staff.
  • Communicate with grantees regarding procedures and grantee relationship management.

Qualifications

Experience and Education

  • A Bachelor’s degree in a relevant field and proven experience in administration and/or project management.
  • Three years of relevant work experience or an advanced degree (e.g. M.B.A.) preferred.

Competencies

The ideal candidate will also have:

  • Excellent project management and analytical skills.
  • Strong attention to detail.
  • Ability to think critically and provide practical solutions based on thorough analysis in the face of real-time issues.
  • Ability to obtain knowledge in a variety of different fields.
  • Willingness to ask for help and identify appropriate resources to accomplish tasks, when necessary.
  • A strong team orientation, positive attitude, integrity, self-motivation, discipline, and reliability.
  • Proficiency with office productivity software (e.g., MS Outlook, Word, Excel, PowerPoint).
  • Strong written, oral, and graphic communication skills (e.g., phone inquiries, PowerPoint presentations, correspondence, and research summaries).
  • Experience in reviewing and managing budgets.
  • Ability to work independently, adapt quickly, self-manage priorities and goals for projects, meet deadlines, and multi-task while working well under pressure.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the Foundation strive to do our work with each other and our partners.

  • Committed to Excellence
  • Passionate
  • Collegial
  • Open and Honest
  • Humble and Self-Aware

Compensation

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Requirements/Other

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.  

All correspondence will remain confidential.

How to Apply

To apply, please visit our careers page at http://www.moore.org/about/careers to submit your cover letter, resume and application.

Gordon and Betty Moore Foundation