Grants Accounting Manager

State Voices | Washington, DC


State Voices is a national network – built from the states up – that helps grassroots organizations win civic engagement victories and build long-term political power. Since 2008, we’ve been employing the principles of collective impact, building the capacity of partners with data analysis and shared resources, and strengthening our democracy by amplifying the voices of marginalized communities.

State Voices sustains a dynamic ecosystem of 23 state tables comprised of 784 partner organizations. We provide the organizations in our network with the data, tools, and support they need to help create a healthy and thriving democracy through a racial equity lens. We advance this work through three national programs: Civic Engagement (voter registration and turnout, issue advocacy and constituency engagement), Civic Access (voting rights and election administration) and Civic Representation (census and redistricting).

It’s our collective duty to end the systemic, relentless disenfranchisement targeting communities of color, young adults, LGBTQ people, and single women. That’s why State Voices works year-round to create a more accessible, inclusive, and representative democracy.

Job Summary

State Voices has an immediate need for the newly created Grants Management Accountant (GMA). This position is an essential member of the finance department, reporting directly to the Chief Financial Officer (CFO).  As part of the team, the GMA will be responsible for managing the relationships with our Fiscally Sponsored Programs (FSP) and the financial activities of the programs.  The GMA will also work closely with the Sr. Finance Manager and the CFO in ensuring that all grant funding is disbursed to the organization’s 23 state tables. 

Reports To

Chief Financial Officer


  • Prepare award letters for sub-recipient grants from the National and FSP leadership
  • Maintain a tracking process to ensure all expenditures related to the grants received by the organization and FSPs are accounted for and recorded per Generally Accepted Accounting Principles (GAAP)
  • Maintain all electronic grant files for the National and FSP offices
  • Collaborate with the Sr. Finance Manager to ensure all grant payments are sent for the National and FSP offices in a timely manner
  • Manage and track the budget activities for all FSP programs
  • Prepare FSP financial reporting for donor reporting and assist the CFO in the preparation of the National office grant reporting
  • Review and process all payment requests received from the FSP offices
  • Assist in preparing the monthly release of grant expenses and assist in managing the schedule of the net assets (i.e., net assets with and without donor restrictions)
  • Assist in providing the monthly financial statements to the FSP offices along with the general ledger details for review
  • Assist the Sr. Finance Manager in reconciling the payroll reports against grant funding and recording credit card activities for all FSPs
  • Maintain the accounts receivable for the organization and process all cash receipts
  • Maintain all signed grant agreements, approved grant budgets, and other relevant documentation
  • Cross-train with the Sr. Finance Manager and serve as back up in their absence
  • Ensure the financial system is consistently up to date, maintained, and reconciled monthly
  • Research and act on any discrepancies and follow up with the requestor in a timely manner
  • Serve as an active and engaged member of the finance department
  • Other duties as assigned


The ideal candidate will possess many, if not all, of the following qualifications:

  • Bachelor’s degree in accounting
  • Minimum  five years of relevant experience
  • Experience working with multi-related and complex entities
  • Experience working on and preparing for annual audits and assisting in the preparation of tax schedules
  • Experience with Blackbaud Financial Edge NXT is strongly preferred
  • Experience with participating with software conversion projects
  • Experience with maintaining organizational files
  • Experience working in a Google, Dropbox, and Microsoft environments
  • Experience with grant and project-based accounting is strongly preferred
  • Knowledge of generally accepted accounting principles
  • Excellent judgment and complete dedication to the organization’s mission
  • High ethical standards and integrity
  • An approachable nature and ability to handle questions and request timely
  • Excellent time management skills and ability to meet deadlines and competing priorities
  • A customer service focus with an understanding of the organization’s internal and external customers
  • Ability to work independently with strong organizational skills
  • Ability to contribute and collaborate with the team and across the organization
  • Strong communication and interpersonal communication skills
  • Commitment to racial and gender equity and ability to work in a diverse environment
  • Adaptability, with the ability to address complex issues with professional good cheer
  • Ability to travel for business


  • An  annualized salary of $60,000 – $70,000 based on background, skills, and experience
  • This position is eligible for a generous benefits package that includes: medical, dental, vision, paid time off, matching retirement, and a flexible work schedule


Location: Washington, DC

How to Apply

  • Please send your resume, salary requirements, and cover letter to
  • To ensure your submission is properly routed, use the subject line Grants Management Accountant
  • Resumes will be accepted until the position is filled; however, preferences will be given to resumes received by August 7, 2020.
  • No calls please.
State Voices