Institutional Partnerships Officer

ioby | New York (remote applicants considered), New York, Other


ioby (In Our Backyards), founded in 2008, is a civic tech nonprofit that mobilizes neighbors who have good ideas to become powerful civic leaders who plan, fund, and make positive change in their own neighborhoods. ioby was recognized by the Obama Foundation for contributions to civic innovation, was awarded the Jane Jacobs Medal by the Rockefeller Foundation, and an American Civic Collaboration Award for increasing civic participation.

Job Summary

ioby seeks an experienced Institutional Partnerships Officer. 

Women, people of color, and LGBTQ people are always strongly encouraged to apply.

The Institutional Partnerships Officer will play a critical role on our development team. Reporting to the Chief Philanthropy Officer, this team member will provide fundraising support for a growing organization. Responsibilities will include managing reporting requirements to all institutional funders, including working with staff to gather required information and writing reports (40%); partnership development, proposal writing, and fundraising from institutional funders, including foundations and corporations (40%); and relationship management, tracking, and administrative tasks (20%).

For the right candidate, this position is an exciting opportunity to shape the growth of a mission-driven nonprofit while contributing to a broad movement of resident-led positive change.

This job is based in New York, but we are open to applications from remote candidates, with a preference for Eastern and Central time zones. This job may require occasional work outside of ioby’s regular business hours (9am–6pm Eastern; Monday through Friday). 

Reports To

Chief Philanthropy Officer


Reporting / Stewardship (40%): manage reporting requirements to all institutional funders, including working with program and finance staff to gather required information and writing reports to foundations and other institutional funders; support creation of annual giving report.

Proposal Writing / Partnership Development / Fundraising (40%): play a key role in fundraising and partnership development from a portfolio of institutional funders, including: institutional funder prospect research and strategy; writing LOIs and proposals; developing budgets; setting meetings; preparing Chief Philanthropy Officer and CEO for meetings; pitching programs, partnerships, and sponsorships in writing and on calls and in-person; writing funder communications; institutional funder relations/customer service. 

Relationship Management / Tracking / Administrative Tasks (20%): use a database to track contacts, manage relationships, and move a pipeline of institutional prospects and funders; support reconciliations and tracking with the Finance Team; understand that on a small development team there is a requirement to pitch in on administrative work, including meeting scheduling, occasional mailings, and supporting the Chief Philanthropy Officer.


Candidates for this position must have the following work experience and characteristics:

  • At least 5 years experience, and a record of success, fundraising from and partnership development with foundations and corporations
  • Experience writing proposals and developing budgets to foundations and other institutional funders
  • Experience writing reports and other funder stewardship
  • Experience researching foundation prospects
  • Experience managing a donor pipeline
  • Obsessively detail oriented and meticulous
  • Excellent written and verbal skills with a strong sales ability to explain and gain support for programs and partnerships on phone, video, and in person meetings
  • Tenaciously driven to reach aggressive goals
  • Exceptionally articulate; able to simply explain a nuanced and layered solution to a complex set of problems
  • Willingness to being managed remotely
  • Highly responsive
  • Discreet; experience handling sensitive information
  • Capable of finding solutions on own
  • Flexible and has the ability to reprioritize tasks to meet deadlines under pressure
  • Capable of working both independently and as part of a team
  • Donor relations / customer service oriented
  • Capable of finding creative systems solutions to work for different groups of people
  • Able to build relationships with a range of stakeholders
  • Knowledge of the space in which ioby exists, including civic crowdfunding, civic tech, urban planning, community organizing, healthy communities, placemaking/placekeeping, arts & culture, shifting trends in philanthropy, urban sustainability, climate mitigation and adaptation, COVID-19 community response and recovery
  • Belief in ioby’s mission and the power of resident-led action in making change
  • Committed to racial and economic justice
  • 3 years experience using a CRM (preference for Salesforce experience above all else)
  • Skills and experience working and collaborating in word processing (like Word and Google Docs), spreadsheet (like Excel and Google Sheets), and presentation (like PowerPoint and Google Slides) applications
  • Ability to quickly learn new applications/software

The ideal candidate will have some of the following work experience and characteristics:

  • More than 5 years experience in nonprofit development / fundraising
  • Experience working / being managed remotely
  • Experience "managing up"
  • Experience engaging institutional funders in events, including event sponsorships
  • Experience across other various funding sources, including individual donor programs, events, nonprofit partnerships, and government grants and contracts
  • Experience customizing, designing, and using Salesforce for donor management
  • Experience using team project management software (like Asana, Basecamp, Trello)
  • Experience working in an antiracist organization or with other anti-oppression work

Women, people of color, and LGBTQ people are always strongly encouraged to apply.

ioby is committed to the principles of equal opportunity. ioby’s organizational policies, practices, programs, activities, and decisions regarding employment, hiring, assignment, promotion, compensation, volunteerism, internships, and other terms and conditions of employment or voluntary service shall not be based on a person’s race, color, sex, age, religion, national origin, mental or physical disability, ancestry, military discharge status, sexual orientation, gender identity or expression, marital status, source of income, parental status, housing status, or other protected status, in accordance with applicable law.


This is a full-time, salaried position in the $60,000–$75,000 range, commensurate with experience, and includes a generous benefit package (including full coverage for health, vision, and dental, 27 vacation days, 10 sick days, 7 holidays, and an attractive "Whole Person" policy).

How to Apply

To apply, please visit, fill out the application form, and attach your resume, cover letter, and a 3-5 page writing sample. Thank you!

This job posting will close on August 31. Please note that you will not be contacted until after that date if you are invited for a phone interview.


  • August 31: deadline to apply
  • September 2 - 4: Phone Interviews
  • Week of September 7: First Round Interviews (via video)
  • Week of September 14: Final Interviews (via video)

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Organization: Nonprofit organizations