Gift Processing Specialist (Part-Time)

ODC | San Francisco, California

Background

ODC is a groundbreaking contemporary arts institution: a world-class dance company, ODC/Dance; a state-of-the-art presenting venue, ODC/Theater; and dance school, ODC/School. Known nationally for its entrepreneurial savvy as well as artistic innovation, the organization is in its 49th year, and remains driven by its mission to inspire audiences, cultivate artists, engage community, and foster diversity and inclusivity through dance. Our physical campus is located in San Francisco’s Mission District, and our programs and activities contribute to community development, the Bay Area’s arts ecosystem, as well as arts education and access to creative art-making for all ages.

Job Summary

The Gift Processing Specialist is responsible for the recording and acknowledgment of ODC’s funders’ data and donations using Patron Manager software and MIP accounting software, as well as creating and assisting with the regular reconciliation of deposit information to support the fiscal health of ODC. 

This position reports to the Director of Finance and Administration and works closely with the development and finance teams. This is a non-exempt, hourly position, with a projected schedule of 20 hours per week (not to exceed 28 hours per week).

Reports To

Director of Development

Responsibilities

The duties and responsibilities of this position include, but are not limited to:

  • Ensure that all gifts (received on-line, via third-party giving platforms e.g. Benevity/Kindest/ YourCause/etc., via wire-transfers, ACH, checks, and/or cash) are processed, deposited, and acknowledged in accordance with ODC’s accounting and development procedures. 
  • Provide accurate entry and timely processing of donation and donor data into PM. 
  • Produce timely, accurate, and when needed customized receipts and acknowledgment letters to donors within 72 hours of receipt of donation. 
  • Determine appropriate campaigns, funds, appeals for allocation of each gift to be processed.
  • Correctly designate and update AR balances on received pledge payments.
  • Generate accurate financial and analytical reports, develop and implement policies to guide gift entry, and make sure that the Patron Manager and MIP databases effectively capture donor and gift information (Develop systems/reports to validate gift data and correct anomalies as needed).
  • Run and distribute regular reports on gift activity, monthly gift, and campaign reports.
  • Prepare monthly reconciliation of gift income in PM with the general ledger with finance and development staff. 
  • In coordination with Development staff, facilitate, pursue, and secure matching gifts.
  • Track outstanding pledges and produce pledge reminders as appropriate.
  • Provide pledge payment forecast reports.
  • Assist in updating the gift acceptance policies and procedures.
  • Safeguard the confidentiality of donor information and organizational information by exercising discretion in communicating information to staff and Board.
  • Add and update biographical data into PM received as part of gifts sent to ODC.
  • Add new constituent records to PM and/or MIP as it relates to gift processing, analyze information, and populate all appropriate data fields where information is available.
  • Organize, coordinate, and maintain the integrity of hardcopy and digital filing systems.
  • Assist with verifying input data to ensure accuracy; scan/edit for errors during processing.
  • Perform other duties as assigned.

Qualifications

Required Qualifications:

  • Bachelor degree.
  • Eligible to work in the US.
  • Minimum 2-3 years’ experience involving basic accounting knowledge and a high degree of data entry skills.
  • Ability to learn and adapt quickly to new software. Demonstrated experience working with relational database applications. 
  • High level of proficiency with Microsoft Office Suite required (especially Excel and Word). 
  • Ability to manage the use, storage, and input of data in a computerized management information system in conjunction with effective and appropriate paper file maintenance, in compliance with ODC policy, as well as applicable laws related to data storage, donor privacy, and other guidelines.
  • Must be detail-oriented and demonstrate the ability to maintain accurate records with a high level of accuracy and the ability to perform data entry for sustained periods of time.
  • Possess strong organizational and time management skills; ability to prioritize and multi-task in a fast-paced environment and independently handle multiple priorities, projects, and meet critical deadlines in a timely manner despite frequent interruptions and strict time constraints while maintaining flexibility.
  • Excellent proofreading, spelling, interpersonal, verbal, and written communication skills.
  • Must demonstrate the ability to maintain the highest standards of integrity and confidentiality.
  • Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty, students, Board, volunteers, and donors.

This work is performed primarily in an office environment while sitting at a computer terminal for extended periods of time. May involve periodic lifting and carrying of items that may weigh up to 50 pounds. With notice, may be required to work some evenings/weekends. With approval of supervisor, may schedule some work outside normal business hours.

Preferred Qualifications:

  • Experience in a not-for-profit fundraising environment
  • Familiarity with performing arts

Compensation

This is a part-time, hourly (non-exempt position) eligible for overtime. Schedule is estimated at 20 hours per week, and will not exceed 28 hours per week. Specific work days and times will be developed and mutually approved by the Gift Processing Specialist and the Director of Finance and Administration. 

How to Apply

Please send your resume and cover letter to hr@odc.dance.

You will be asked to submit the following documents as part of your application materials:

  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume
  • As part of the application you will be asked for professional references, please include contact information including emails.

Please note: Finalists will be asked to take an MS Excel test as part of the interview process.

People of diverse sexual orientations, gender expressions and identities, people of color and people with disabilities are encouraged to apply. 

Application Deadline: Open until finalist are selected 

ODC

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Organization: Nonprofit organizations