Administrative Assistant

Running Strong for American Indian Youth | Alexandria, Virginia

Background

Running Strong for American Indian Youth® is a national nonprofit organization serving American Indian communities throughout the United States.  Cofounded over thirty years ago by Billy Mills (Oglala Lakota), we are building a new generation of leaders among today’s Native youth.

Job Summary

Not only do we address the physical needs of the American Indian people we serve, we also foster a sense of hope among people who want to make a better life for their families and create positive change in their communities. We are committed to building the capacity of local Native communities so that they are well equipped to respond to the challenges that they face. Together, we address the important needs of food, shelter, youth initiatives, and culture and language preservation. By supporting Native-led programs, we remind youth that they can create their own future and to take pride in their identity.  To learn more, visit www.IndianYouth.org. 

Responsibilities

The Administrative Assistant is responsible for providing general administrative and program support for Running Strong staff. Responsibilities include, but are not limited to:

  • Assists Running Strong staff with administrative duties, including filing, scanning and copying, assembling materials and publications, mailing out grant and inkind packages, taking minutes, maintaining schedules, agendas and calendars, and scheduling meetings (virtual) and travel (when safe to travel).
  • Relieves the Executive Director and Deputy Director of administrative-type functions in order to increase the time available for other responsibilities.  May assist in a wide variety of situations and conflicts involving administrative and program functions, including confidential information.
  • Files staff-needed expense reports and using financial schedules to track grants, income and expenses and audit needs.
  • Works with Running Strong grants database (in development) and donor database, providing reports as necessary.
  • Supports the Running Strong Board of Directors and Board meetings, preparing board reports and taking minutes as needed.
  • Helps manage Running Strong cash and inkind grants and works with grantees to obtain timely reporting to support the requirements of our annual audit as needed.
  • Responds to telephone, written and email inquiries from staff, donors, partners, and members of the public.
  • Works with the staff and field partners as needed on behalf of Executive Director and/or staff.  
  • Attends and helps manage special events on behalf of the charity as needed.  Helps recruit and manage volunteers.
  • Researches and provides support of capital campaigns or other large grant initiatives.
  • Some travel may be required when it is safe to do so.  Travels alone or with other staff to visit program partners or donors when necessary.   Other duties as assigned.

Qualifications

Requirements:

  • Associates Degree required.  Bachelor's Degree preferred.
  • MS Office proficiency (Outlook, PowerPoint, Word and Excel) required. Database expertise a plus.  Knowledge of Zoom and other virtual communications preferred.
  • A successful candidate is will demonstrate strong initiative, excellent organizational skills and the ability to prioritize and handle multiple tasks without direct supervision. Administrative experience, flexibility, writing skills, and careful attention to detail a must.
  • Knowledge of/experience with American Indian communities a plus.

Compensation

We offer competitive salaries $19.23 pre hour and benefits which include medical, dental, vision, 401(k) with match, tuition reimbursement, and apartment discounts.

Equal Opportunity Employer

How to Apply

Running Strong for American Indian Youth