Outreach Coordinator, Simons Searchlight

Simons Foundation | New York, New York

Background

The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $300 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

The foundation pursues its mission through its grant-making division, comprising programs in Mathematics & Physical Sciences, Life Sciences, Education & Outreach and autism research, and through its internal research division, the Flatiron Institute.

The Mathematics & Physical Sciences program supports work in mathematics, theoretical computer science and theoretical physics. The Life Sciences program works to advance basic research in life sciences, with, among other efforts, large grant programs in ocean ecology and in the origins of life.

The Simons Foundation Autism Research Initiative (SFARI) is a campaign that aims to improve the understanding, diagnosis and treatment of autism by funding innovative research of the highest quality and relevance. SFARI also supports the editorially independent autism research news site Spectrum.

In 2016, the foundation launched the Flatiron Institute (FI), a multidisciplinary institute whose mission is to advance scientific research through computational methods, including data analysis, modeling and simulation. The FI hosts scientists and collaborating expert programmers who work to create, deploy and support new state-of-the-art computational methods.

Outreach & Education supports and promotes scientific literacy in society generally. Specifically, the program supports the nonprofit Math for America and the independent science news site, Quanta Magazine. This program’s Science Sandbox initiative seeks to unlock scientific thinking in all people, so that science becomes a more integral part of culture.

Job Summary

The Simons Searchlight Outreach Coordinator’s primary role will be to engage and support a research community of individuals with genetic variants associated with autism spectrum disorder and other neurodevelopmental disorders. Reporting to the Senior Project Manager, the Outreach Coordinator will work closely with the Outreach Manager in day-to-day management and oversight of communications with all genetic groups in support of initial recruitment, long-term retention and engagement in research. The Outreach Coordinator will also act as the primary point of contact for patient advocacy groups planning virtual or in-person conferences and for coordinating supporting internal team activities.

Responsibilities

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Establish good working relationships with patient advocacy group leaders and act as the primary point of contact for conference organization, advising them on best practice and offering planning/logistic support as needed.
  • Manage all details in the team planning process for in-person and virtual participant events, including timeline development.
  • Travel to in-person conferences and help with on-site research projects and biospecimen collection
  • Provide estimates for and track the yearly budget for in-person family meeting activities, including travel, venue and researcher needs.
  • Assist in developing and executing a detailed and substantive recruitment and engagement plan across website, social media and print channels.
  • Document and track outreach content calendars for all of Simons Searchlight’s digital and print assets, webinars and quarterly newsletter for families, participants and research communities.
  • Aid in development and implementation of outreach campaigns and collateral
  • Assist with externally facing digital engagement activities (webinars, Twitter chats, Facebook live, etc).
  • Work with DEI coordinator and Outreach Manager on efforts to increase diverse representation within the research cohort
  • Develop, deploy and summarize surveys and interviews to obtain participant feedback, working with the Outreach Manager and external marketing and user experience firms.  
  • Assist with facilitation for the content preparation and follow-up Simons Searchlight community advisory council meetings, helping plan agendas, prepare content, present to attendees and generate follow-up responses. 
  • Produce metrics reports to evaluate the success of Simons Searchlight outreach efforts
  • Perform any other duties as assigned or required

Qualifications

MINIMUM QUALIFICATIONS

Education

  • Bachelor’s degree required
  • Science background preferred

Experience

  • Prior experience with event management necessary
  • At least three years of experience in an administrative or project management position
  • Experience managing an outreach/social media campaign and experience in health outreach campaigns preferred
  • Experience engaging people in person and online
  • Public speaking experience

Requirements/Other

Related Skills & Other Requirements

  • Excellent written and verbal communication skills
  • Adaptable to quickly changing priorities
  • Must demonstrate ability to manage detailed projects and track progress appropriately
  • Experience and facility with various tools of digital technology and communication, including content management systems and marketing and outreach tools, such as Google Analytics, Twitter and Facebook, as well as understanding of user experiences.
  • Energetic with creative problem-solving skills
  • Sound judgment and exceptional ethical standards
  • Ability to inspire and forge strong collaborative partnerships
  • Comfortable working independently and in a collaborative team environment
  • Advanced skills in the use of Microsoft Office Suite, particularly Excel and PowerPoint.
  • Ability and willingness to travel

REQUIRED APPLICATION MATERIALS

  • Please submit a résumé and cover letter stating your interest in the position.

THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

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Organization: Foundations