Hospital Administration Assistant

Wildlife Center of Virginia | Waynesboro, Virginia


The Wildlife Center of Virginia is a hospital for native wildlife, teaching the world to care about and to care for wildlife and the environment. The Center was formed in 1982 to provide quality health care, often on an emergency basis, to native wildlife.

Since 1982, the Wildlife Center has:

  • treated more than 80,000 wild animals, representing more than 200 species of native birds, mammals, reptiles, and amphibians.
  • shared the lessons learned from these cases with some 1.5 million school-children and adults across Virginia.
  • trained a corps of wildlife medicine practitioners, including veterinarians, veterinary technicians, and volunteer wildlife rehabilitators. Those who have benefited from the professional training programs offered by the Center may now be found on the cutting-edge of wildlife veterinary medicine around the world.

Job Summary

The Wildlife Center of Virginia is hiring a full-time Hospital Administration Assistant. This position will provide administrative support for the Veterinary Staff.  The Hospital Administration Assistant will be supervised by the Vice President of Administration and will work closely with the Hospital Director/Director of Veterinary Services.  This position will require working onsite as well as remotely. Forty hours per week is required, but scheduling is flexible.

Reports To

Vice President of Administration


The Hospital Administration Assistant. has a wide range of responsibilities, including:

Permits and reporting

  • Manage, update and maintain rehabilitation permits with Virginia Department of Wildlife Resources and U.S. Fish and Wildlife Services
  • Prepare and submit annual report to the Virginia Department of Wildlife Resources and U.S. Fish and .Wildlife Services
  • Contact Virginia DWR to report out-of-state admissions, species of concern, and legal cases
  • Contact health departments to report rabies exposure

Hospital maintenance/management

  • Coordinate with the Veterinary Staff on the ordering of medical supplies, as well as submitting invoices for payment
  • Keep a running inventory of staff pet supplies and medications and invoice staff members
  • Coordinate the maintenance of hospital equipment
  • Coordinate and facilitate building maintenance and repairs
  • Develop and periodically review hospital protocols and policies
  • Maintain medical records
  • Help keep the clinic clean and organized
  • Learn the processes behind the management of WILD-ONe, the patient management system
  • Coordinate repair and maintenance to the vehicles often utilized by the Veterinary Staff

Volunteer management and coordination of externs (students)

  • Coordinate the schedules and contact with new externs
  • Recruit new volunteers
  • Coordinate training of volunteers
  • Coordinate volunteer schedule 
  • Correspond with volunteers

Other duties as required.


  • Commitment to wildlife, conservation, and environmental protection.
  • Ability to work calmly under pressure in a fast-paced environment
  • Background in office management and administration preferred
  • Strong communication skills, including commitment to providing helpful, accurate information
  • Strong computer proficiency preferred
  • Customer service experience preferred
  • Training on WILD-ONe, permits, and all necessary procedures will be provided


The Wildlife Center of Virginia offers:

Health insurance

Paid sick leave and vacation time

Pension plan to qualifying full- and part-time employees

Pre-tax benefits, including child care, medical expense reimbursement, and others


The starting salary range for this position is $26,000 to $29,000, commensurate with experience and qualifications. Bonuses and raises will be based on performance.

How to Apply

Interested? Send your résumé and cover letter, including salary expectations, to Lacy Kegley at or mail to:

Wildlife Center of Virginia

℅ Lacy Kegley

P.O. Box 1557

Waynesboro, VA 22980


No phone calls please. Center phone lines are best kept open for wildlife emergencies.

Questions may be emailed to

Wildlife Center of Virginia

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Organization: Nonprofit organizations