Finance Administrator/Accountant

Youth Law Center | Bay Area, California

Background

The Youth Law Center (YLC) is pleased to announce an open position for a full-time Finance Administrator/Accountant to oversee our organization’s financial operations. Candidates for this position should have 5+ years’ previous experience in an accounting role, comfort with and confidence in handling the full scope of a small organization’s bookkeeping and financial ops processes, and a desire to support a nonprofit advocacy organization with a youth justice-oriented mission.

About the Youth Law Center

YLC is a 501(c)(3) legal advocacy organization based in San Francisco and working in jurisdictions across the country. For over 40 years, YLC has advocated to transform the child welfare and juvenile justice systems to ensure that, whenever a system must intervene in the life of a child, that child will receive the supports, services, and excellent parenting they need to thrive. To this end, YLC’s diverse team of attorneys and other advocates use a variety of traditional and creative advocacy strategies, including policy advocacy; impact litigation; legislative and regulatory work; collaborative systems-reform campaigns; public education and media advocacy; legal and non-legal writing; training; and technical assistance. Our advocacy approach is grounded in the belief that those most directly impacted by systems are best positioned to transform them; our advocacy goals and approaches are defined by centering the voices and priorities of system-impacted young people and are informed by research in child development, psychology, behavioral economics, marketing and branding, and adult learning.

Learn more about our history and current work at ylc.org and qpi4kids.org.

Job Summary

The Finance Administrator will oversee the financial operations of the Youth Law Center and will be responsible for a diverse range of activities including day-to-day bookkeeping and accounting tasks; monthly reconciliations; budget development and forecasting; fiscal audit and compliance oversight; ensuring strong internal policies and controls; and support for short- and long-term fund development planning. This position will report to the Executive Director and will also work in close collaboration with the Operations Manager and the Development & Communications Coordinator to support HR, payroll, contract, and grant-related functions.

We’re seeking a Finance Administrator who is highly organized, adaptable, self-motivated, creative, and customer service oriented. Candidates for this position must be able to work comfortably in a setting where the majority of staff are fully remote and to effectively communicate and collaborate with others virtually to complete work and support the success of the team. Ideal candidates will have previous experience working with nonprofit organizations in a bookkeeping or accounting capacity and will have some familiarity with running fully remote AP, AR, reconciliation, and other financial ops processes. Human resources experience would also be a meaningful asset in this role.

The Finance Administrator position will be based in YLC’s San Francisco office. While some in-person presence at the office will be required, this role may offer significant flexibility for telecommuting. (Our office is currently and indefinitely 100% remote as COVID-19-related restrictions remain in place.)

Reports To

Jennifer Rodriguez, Executive Director

Responsibilities

  • Administer organizational accounting and finance activities, including but not limited to accounts payable, accounts receivable, fixed assets, cash management, management of the accounting information system, and other routine bookkeeping tasks.
  • Conduct monthly bank and credit account reconciliations and staff and labor allocations.
  • Provide monthly and quarterly financial, grant/contract tracking, and cash flow reports.
  • Invoice grant agencies and contract agencies on a scheduled basis according to grant/contract agreements and workflows.
  • Lead and take ownership for YLC’s annual financial audit and 990 preparation.
  • Maintain up-to-date and accurate files for all financial records.
  • Lead and oversee the annual budgeting and planning process in partnership with the Executive Director, Board of Directors, and relevant staff as well as project budgets and job costing.
  • Prepare regular financial updates, analyses, forecasts, and reports as needed for the management team and Board of Directors, including performance metrics and analysis.
  • Ensure organizational compliance with federal and state tax, financial, labor and other regulatory requirements.
  • Support the review and development of strong internal financial policies, procedures, and controls and advise senior management on ways to maintain sound fiscal standards as the organization expands.
  • Collaborate with the Operations Manager as appropriate to support processes including employer and contractor onboarding, semi-monthly payroll processing, insurance procurement, contract management, fringe benefits program administration, and other operational and human resources functions.
  • Collaborate with the Development & Communications Coordinator to support processes including grant invoicing and reporting, budget development and updates, and other development-related processes.
  • Liaise with a variety of stakeholders, including staff, interns, volunteers, management, vendors, funders, and clients, to resolve issues and communicate information about relevant financial and operational matters.

Qualifications

  • Minimum 5 years’ bookkeeping and/or accounting experience, preferably in a nonprofit setting
  • A Bachelor’s degree in accounting, finance, or business administration, or equivalent work experience
  • Strong proficiency in Quickbooks and Excel; familiarity with core G Suite applications
  • A firm understanding of generally accepted accounting principles (GAAP)
  • Knowledge of federal and state tax, finance, and labor requirements, with ability to quickly research and analyze requirements in new jurisdictions as needed
  • Self-direction and comfort with working independently
  • Excellent organizational and time management skills, with proven ability to prioritize and take initiative on identified goals, manage multiple processes simultaneously, and meet deadlines
  • Patience and diplomacy, with a problem-solving and customer service-oriented approach to working with a broad range of stakeholders
  • Strong attention to detail and analytical skills
  • Reliable judgment, discretion, and ability to maintain confidentiality
  • Ability to think strategically and innovatively to respond to challenges and develop creative solutions to meet the needs of the organization and those we serve
  • Strong communication and listening skills, and ability to work with a diverse team of staff and consultants located throughout the United States
  • Commitment to advocacy on behalf of children and youth

Compensation

Salary is determined using YLC’s equitable pay scale based on years of prior experience. For example, the minimum starting salary for this role based on 6 years’ experience would be $65,000, with a higher starting salary available depending on direct equivalence of that experience, specialized skills, and other relevant factors. YLC staff can expect to receive annual salary increases.

YLC offers flexible, unlimited paid vacation to its employees as well as generous accrued paid sick time and 11+ paid holidays annually.

YLC offers a complete a la carte health benefits package (medical HMO & PPO options, dental, and vision), as well as FSA, Commuter Check, and 401k with employer match options (waiting periods apply). Currently, all employee and dependent health benefits coverage is 100% employer-paid. Financial assistance for some remote work expenses is available.

How to Apply

Please submit an application including all of the following required documents:

  1. Cover letter, explaining your interest in this position
  2. Resume
  3. List of at least three professional references

Please submit all required documents (either as a single PDF or as separate Word or PDF document attachments) at the time of application. Incomplete applications will not be considered for this position.

Applications should be submitted electronically via YLC’s application form at https://ylc.org/opportunities.

YLC is committed to building a diverse team and is particularly interested in hiring individuals with lived experience with the child welfare and juvenile justice systems. Candidates who can contribute to that goal are strongly encouraged to apply and to identify their strengths and experiences in this area.

Timeline: Applications will be reviewed on a rolling basis as they are received, and the position will remain open until filled.

If you have questions about this position or the application process, feel free to contact us atcareers@ylc.org. Please note that due to the volume of applications and questions we receive, we may not be able to respond to every inquiry. No phone calls about the position, please.

Youth Law Center

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Organization: Nonprofit organizations