Classification Standards: Under the direction of the Executive Director, the CFO serves as LAHSA’s Treasurer andAuditor-Controller, and is responsible for overseeing all fiscal activities and maintaining the overall integrity of fiscal data. With a staff of approximately 360+ and an annual budget of approximately $243,000,000, this person directs all the internal fiscal operations of a complex governmental and multiple grants accounting system. The CFO also provides monthly financial reports to the LAHSA Commission.
Essential Duties and Responsibilities:
- Preparation and submission of LAHSA’s annual budget to Commission for approval.
- Develop, negotiate and advocate for LAHSA’s budget with Commission and current and potential funders.
- Monitor budget-to-actual expenditures globally and on a per-grant basis.
- Proactively inform management and the Commission monthly on budget progress and any need for revisions
- Nurture relationships with members (elected officials) and staff of the City and County of Los Angeles, State Legislature, Congress, state, and federal agencies in support of LAHSA priorities.
- Manage request for data, information, and other requests from elected official offices, government agencies and other stakeholders.
- With input and in collaboration with other Departments, draft and prepare reports to be submitted to the City and County of Los Angeles on LAHSA’s management and implementation of homeless strategies.
- Build and maintain relationships with public and private partners to help broaden LAHSA’s engagement of the community and other stakeholders focused on addressing homelessness.
- Entrusted with authority for all funds on deposit.
- Adherence to approved investment policy – excess funds in longer-term instruments.
- Ensures sufficient cash balances for cash flow needs.
- Monitor/verify cash balances for each grant/source.
- Reconcile cash balances monthly – investigate discrepancies, bring notice to Executive Director, and/or the Finance, Contracts and Grants Management Committee of the Commission.
- Appropriate management of financial data – correct, appropriately charged, provide as tool for decision-making by management.
- Continual assessment of organization’s accounting system to ensure it is appropriately meeting the needs of LAHSA.
- Prepare and present monthly financial statements – organization-wide and on a per-grant basis, to provide assurance and overview of financial operations.
- Submit to the City and the County of Los Angeles complete written reports of LAHSA’s financial activities within 90 days after the fiscal year ends.
- Ensure an independent CPA completes an annual audit of accounts and records.
- Ensure compliance with Single Audit regulations.
- Review/approve all LAHSA Payments – ensure appropriate, eligible, charged to correct sources, adequate justification/support provided.
- Oversee preparation of checks – ensure appropriate approvals, supporting documentation, and appropriations of disbursements.
- Ensure sub-recipients are paid as per contractual requirements.
- Continual development, implementation and communication/training of fiscal policies, accounting procedures, automated accounting system, and cost allocation plan for LAHSA and sub-recipients.
- Ensure appropriate internal controls are in place at LAHSA –accounting procedures, segregation of duties, security of fixed assets, etc.
- Oversee the maintenance of the LAHSA Fiscal Manual as needed.
- Oversee the maintenance of the Contractor’s Accounting Handbook as needed.
- Oversee the monitoring and compliance program to ensure sub-recipient fiscal performance and reporting, through fiscal monitoring.
- Ensure sub-recipient compliance with grant requirements and accounting regulations: FASB, 2CFR Part 200, etc.
- Ensure that any non-compliance or control weaknesses identified by monitoring teams is provided to sub-recipient and to LAHSA management for appropriate action.
- Ensure LAHSA’s books and records are in order and in compliance with all funder’s requirements, and are open to inspection at any time.
- Manage fiscal departmental staff of approximately 60.
- Assess the organizational structure of the agency’s fiscal department, including the functions and qualifications of all staff, to ensure LAHSA has the capacity to function effectively.
- Fund accounting and fiscal grants management of federal funds
- 2 CFR Part 200 and general ledger management and maintenance.
- Team-based project management.
- Homeless funding regulations, requirements and procedures, including HUD Continuum of Care, Emergency Solutions Grants and Community Development Block Grants.
Intermediate and advanced level of computer software programs specifically, Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet.
- Build successful, collaborative relationships at all levels of LAHSA, as well as with contractors and other stakeholders.
- Work well in a team-based, project management oriented system.
- Serve as a team leader with a collaborative, straightforward approach to monitoring and compliance.
- Plan, organize and implement projects/tasks according to priority.
- Review documents for completeness, accuracy, authorization and regulatory and procedural compliance.
- Analyze compliance problems and recommend solutions.
- Work well under pressure to meet inflexible deadlines.
- Communicate effectively both orally and in writing using correct, standard rules of English.
- Write and present reports.
- Maintain accurate records and files.
- Work independently and exercise initiative and sound judgment.
Minimum Qualifications: The ideal candidate will thrive in an environment where coordination and collaboration are critical to success. The candidate will have the ability to read, interpret and apply laws, rules, regulations, policies and/or procedures; communicate information and ideas clearly, and concisely, orally and in writing; evaluate information against a set of standards; and observe and evaluate the outcomes of a problem solution to identify lessons learned or redirect efforts.
Candidate must have minimum of at least five years of highly responsible professional governmental accounting and/or auditing experience, including two or more years of experience supervising accounting staff. Candidate must be computer literate and familiar with Microsoft Office. Must have experience in fund accounting and fiscal grants management of federal funds, including a working understanding of 2CFR Part 200 , fundamentals of the HUD Continuum of Care Program, Emergency Solutions Grant Programs, and general ledger management and maintenance. Must have experience with fund accounting software, preferably, Abilia Software (formally MIP). Candidates must have project management skills as well as strong interpersonal, organizational, written and oral communication skills and demonstrate attention to detail.
Education Requirements Graduation from an accredited college with a Bachelor’s degree and twenty-one semester or thirty-two quarter units of accounting. CPA or MBA preferred.
How to Apply
To apply mail, fax or email cover letter and resume to:
Los Angeles Homeless Services Authority
Attn: Keshia Douglas, Director of Administration
811 Wilshire Blvd., 6th Floor
Los Angeles, CA 90017