Program Coordinator

Bpeace | Remote, Other

Background

ABOUT BPEACE

The Business Council for Peace (Bpeace) is an award-winning nonprofit working in crisis-affected communities to grow small businesses, create significant employment for all, and expand the economic power of women. More jobs mean less violence.®

We deliver high-quality business consulting through volunteer business experts we call “Skillanthropists,” to carefully vetted small businesses we call “Fast Runners.”

Together we are in pursuit of a common vision: that employment is the bridge to education, poverty reduction, improved health and ultimately less violence; and that jobs for women are vital to women’s advancement and to elevating their peaceful influence on society. 

In 2021, Bpeace Skillanthropists are working with 100+ small-business owners in the U.S., El Salvador, Guatemala and Afghanistan. More than 32,000 family members depend on the jobs these Fast Runners provide.

Bpeace has operated since 2002, we are proud to consistently earn 5 stars on GreatNonprofits. We maintain a stellar reputation among our donors and partners, both corporate and nonprofit. We have a talented and motivated staff, an engaged Board of Directors and 400+ Skillanthropists from 14 countries.

Job Summary

Bpeace's Program Coordinator has a love of business and business people, stays up to date with current international news, and seeks out and adopts the latest technology.

The ideal candidate dreams of a day when beautifully written and designed documents are shared in advance of easily scheduled meetings with hundreds of people who keep their calendars up to date and run the latest software on their OS.

Does this sound like you? Then we need you­—to support all aspects of Bpeace’s program administration, keep us looking good and delivering excellence.

“Programs” are services we deliver to small and medium-size business owners (we call Fast Runners) in El Salvador, Guatemala and the U.S. These customized consulting services include structured schedules of interviews, webinars, and private consulting sessions. Each service usually has an underlying Word, Excel or PPT document related to it. The people who deliver these services are business experts who volunteer with us—we call them Skillanthropists. Each program staff member in each country is like an orchestra conductor making sure everyone is working in harmony and doing what they need to do at the right time and at the right place.

The Program Coordinator is a new role at Bpeace, necessary now that we are delivering multiple programs at one time in multiple countries. We expect the new Program Coordinator will play a key role in scheduling Fast Runners, Skillanthropists and staff for various Zoom meetings; preparing the related documents and insuring they are well formatted, clearly written, translated from and to Spanish when necessary, and has our Dropbox files organized so any team member can find what they need.

The ideal candidate for this position won’t wait to be directed what to do, but will take initiative to suggest, and perform, tasks related to supporting the planning, and coordinating of program operational, and technical activities of Bpeace.

This is a REMOTE full-time independent contractor position reporting to our Chief Program Officer in North Carolina.

Reports To

Chief Program Officer (CPO)

Responsibilities

RESPONSIBILITIES 

This role changes daily and the Program Coordinator will touch a wide array of our work. You will take direction from nearly every Bpeace staff member (approximately eight) and we will need to set some guiding principles with you so you can prioritize your work. Your success will be evaluated on how much we come to depend and trust you to deliver excellence in all aspects of your work. 

Specifically, the Program Coordinator will be responsible for: 

  • Organizing and coordinating logistics for a myriad of remote and (when possible) in-person meetings, briefings, consulting sessions, roundtables, dialogues and international exchanges. 
  • Coordinating schedules and ensuring the necessary meeting functionalities are enabled in Zoom, Slack, Doodle, Bpeace Connect (our private online community) or any meeting/communication system being used. 
  • Communicating with stakeholders to convey meeting reminders, follow-up on payments, invoices, orders and membership information. 
  • Producing materials including Word, Excel and PPT docs for use during meetings, workshops, presentations and other events. 
  • Monitoring the Program staff’s updating of Salesforce and coordinate and support the administration of program specific record-keeping and database management in Salesforce. 
  • Contributing to the drafting of information to be included in reports to funders and grant applications. 
  • Proofreading various documents for language and meeting the Bpeace style guide. 
  • Providing administrative support to Bpeace staff and volunteer Skillanthropists when they advise Fast Runners. 
  • Updating and maintaining a Program Operations Calendar. 

Key Attributes 

  • Structured and systematic professional--you’re an expert at knowing your own systems and how you work best! 
  • Organized and detailed--your organizational skills and detail orientation are your strengths that allow you to fit a wide variety of different tasks in your day. 
  • Resourceful problem solver--even with the best-laid plans, you know that life throws curveballs! You don’t sweat it when the unexpected comes up, and you know how to create a thoughtful plan of action when the situation calls for it. 
  • “Do what it takes” attitude--you are naturally driven and goal-oriented. When the situation calls for you to roll up your sleeves, you don’t hesitate to do what it takes to get the job done. 
  • Excellent judgement--throughout your day-to-day, you may be asked to make many critical decisions. Using your strong analytical skills, you are excellent at knowing when to make a call, and when to ask for help. When you have access to confidential information, you handle that knowledge thoughtfully and responsibly. 
  • Lifelong learner--you feel that there is always room to learn from those around you. Your curiosity, listening skills, and approach to feedback are the key tools that enable you to grow. 
  • Independent and logical--you enjoy teamwork, but have no problem independently executing projects. You know when it’s critical to seek guidance during the project life cycle. 
  • You’ve achieved wizardry status for your formatting of documents in PowerPoint, Excel and Word. 
  • You possess above average communications skills, which means you write concise emails that use clear vocabulary. 
  • You can juggle direction from multiple people. 

Qualifications

QUALIFICATIONS 

The Program Coordinator plays a critical role on the Bpeace team and must be comfortable working 100% remotely and being on Zoom and Slack for good parts of every day. 

Required 

  • Undergraduate degree in a relevant field of study. 
  • At least 3+years’ experience coordinating projects in a professional environment. 
  • Proficient in Salesforce or a similar CRM, Microsoft Suite and G-Suite, with an emphasis on Power Point and Excel; Dropbox, Zoom, Canva and Doodle or G-Suite Scheduling tools. 
  • Bi-lingual in English and Spanish. 

Strongly preferred 

  • Familiarity with nonprofits and program management. 
  • Experience living or working outside of the United States. 
  • A wide personal and professional network that can be leveraged for marketing outreach. 
  • Experience working with volunteers and small businesses. 

Compensation

Competitive daily rate. 

Requirements/Other

REMOTE WORK TECHNICAL REQUIREMENTS 

Applicants must have full work-day access to a hi-speed Internet connection, a functioning web camera and computer that supports the most recent stable version of Google Chrome, Mozilla Firefox, Apple Safari, or Microsoft Edge Chromium. 

Network latency of 150 ms or less. 

Download speed of 3 Mbps or greater. 

At least 8 GB of RAM, with 3 GB available 

How to Apply

Only candidates who meet the qualifications of the position should apply. Please email a resume and cover letter outlining relevant experience to jobs@bpeace.org

Bpeace

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