Budget and Grants Coordinator

We Are Home | Flexible, Other

Background

About the We Are Home National Immigration Campaign:

The We Are Home campaign is a groundbreaking nationwide multi-racial, multi-ethnic, multi-generational coalition calling on the Biden administration and Congress to take immediate action to protect millions of immigrants who call this country home and end the cruelty of our interior detention and deportation system.

Our vision for America rejects xenophobia, anti-Blackness, and Islamophobia. We demand a path to citizenship for 11 million undocumented immigrants and a swift undoing of all of the damage of the last four years. We are committed to building a modern and functional immigration system that recognizes immigrants’ humanity and rights, unifies families and ensures that home is truly here for all of us.

We believe that together we can help build a country where everyone can thrive and reach their full potential, no matter their race, birthplace, age, religion, sexual orientation, or gender identity — while reversing the damaging and dangerous immigration policies implemented by previous administrations.

Values:

We seek applicants who share our commitment to undoing the cruelty of the Trump Administration, building a new immigration system that is fair, humane and functional; and creating a roadmap to citizenship for millions of undocumented immigrants.

Job Summary

The Budget and Grants Coordinator is responsible for holistically executing the campaign’s grants and financial workflows as directed by the Operations Director and Campaign Director in adherence to the fiscal sponsors’ financial and compliance infrastructure. The We Are Home campaign is a project of New Venture Fund and our sister campaign We Are Home Action is a project of Sixteen Thirty Fund.

This person will report to the Operations Director and coordinate with campaign leadership, key staff, coalition partners, fiscal sponsors, and donor staff. The ideal coordinator is detail-oriented, organized, able to jump in to support projects as needed, and has great interpersonal skills, flexibility, and good judgment.

Reports To

Operations Director

Responsibilities

Budget Coordination

  • Processes all financial documents including, but not limited to, invoices, contracts, contributions, grants, subgrants, and payments.
  • Works with campaign leadership to manage subgrants and contributions to campaign partners including, but not limited to, coordinating with the fiscal sponsor to set up application processes for each grant round, tracking applications and awards, and supporting partners with completing grant reports.
  • Prepares and maintains budget in real time and tracks commitments (incoming and outgoing) to actuals.
  • Reconciles monthly financial actuals provided by the fiscal sponsor with program activities.
  • Creates or assists with creation of financial reports regularly and as requested, including forecasting, scenario planning, and monthly reports.
  • Works with the Campaign Director and the fiscal sponsor to make sure all fundraising and financial activities are compliant with 501(c)3 and 501(c)4 guidelines.
  • Perform other duties as assigned.

Grants Coordination

  • Coordinates with campaign staff to prepare all grant requests and funding materials including, but not limited to, grants, proposals, applications, and reports.
  • Regular contact with the fiscal sponsor on behalf of the campaign.
  • Attends regular staff and coalition meetings as a key member of the campaign staff in order to synthesize and clearly share information.
  • Prepares and compiles all components of each submission ensuring that the proposal is formatted, packaged, and submitted in accordance with donor requirements.
  • Writes donor-facing narratives describing program activities, concept papers, detailed expenditure reports, and success stories. Will work with appropriate campaign staff to review donor-facing materials.
  • Communicates directly with funder staff including, but not limited to, coordinating proposal submissions, providing financial documents, and confirming payment receipts.
  • Maintains portfolio of donor proposals, commitments, awards, reporting deadlines, and liaises with the fiscal sponsor to track actuals. Provides regular status reports.
  • Maintains donor database.
  • Manages logistics and materials for donor-facing virtual and in-person events.
  • Perform other duties as assigned.

Qualifications

We seek candidates with the following qualifications, or the equivalent combination of education and work experience that would provide for the following knowledge, skills and abilities:

  • Candidates should have 2-3 years of experience project managing or working with budgets and/or grants with nonprofits or advocacy campaigns.
  • Experience managing and tracking campaign and/or project finances, including processing payments, budget maintenance, budget reports.
  • Experience with grants management, producing materials, tracking systems, and leading grant proposals through each stage of the process.
  • Experience planning and overseeing in-person and virtual event logistics, including managing schedules, invitations, budget, materials, follow up.
  • Experience providing administrative support as needed in fast paced environments.
  • Knowledge and use of technology and varying digital communications platforms including Zoom, Slack, and Google Workspace
  • Attention to consistency and detail with an ability to meet deadlines and prioritize multiple tasks.
  • Identifies and solves problems proactively, is solutions-driven and committed to results.
  • Excellent written and verbal communication skills.
  • Demonstrated experience working effectively as part of a team and with colleagues of diverse backgrounds and perspectives, in a remote work environment.
  • Reliable, organized, and self-motivated.
  • Maintain confidentiality of sensitive information.
  • Experience working with a fiscal sponsor preferred.
  • Dedication and ability to work flexible hours.
  • Demonstrated commitment to social justice, progressive social change, empowering communities’ rights and justice.

We especially encourage applications from people who bring some of these additional skills and/or experiences:

  • Deep experience living or working in immigrant communities.
  • Fluency in another language, including written and verbal interpretation.
  • Brings a deep knowledge of or experience in immigration issues.
  • Knowledge of dynamics in policy fights at the Executive and Legislative branches of government.

Compensation

Salary & Benefits: Salary range is $65,000-$75,000. Our comprehensive benefits package includes employer-paid health, dental, and vision insurance, 3% employer match on 401k contributions, pre-tax transportation benefits, and paid holidays, vacation, sick, and volunteer time off.

Requirements/Other

Travel Requirements: Up to 50% (once safe).

How to Apply

How to apply: Please submit a cover letter sharing your personal interest as well as salary expectations and a resume here: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=28232&clientkey=DF58E8C1C017E6442045EF890382F922 

We Are Home

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Organization: Nonprofit organizations